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<html><head><meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1"><title>Chapter 3. OpenOffice.org Calc</title><link rel="stylesheet" href="susebooks.css" type="text/css"><meta name="generator" content="DocBook XSL Stylesheets V1.75.2"><link rel="home" href="index.html" title="Documentation"><link rel="up" href="part.ooo.html" title="Part I. OpenOffice.org Novell Edition"><link rel="prev" href="cha.oo.writer.html" title="Chapter 2. OpenOffice.org Writer"><link rel="next" href="cha.oo.various.html" title="Chapter 4. Further OpenOffice.org Modules"></head><body bgcolor="white" text="black" link="#0000FF" vlink="#840084" alink="#0000FF"><div class="navheader"><table width="100%" summary="Navigation header" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.ooo.html">OpenOffice.org Novell Edition</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Chapter 2. OpenOffice.org Writer" href="cha.oo.writer.html"><span>◀</span></a> <a accesskey="n" title="Chapter 4. Further OpenOffice.org Modules" href="cha.oo.various.html"><span>▶</span></a></strong></p></div></td></tr></table></div><div class="chapter" title="Chapter 3. OpenOffice.org Calc"><div class="titlepage"><div><div><h2 class="title"><a name="cha.oo.calc"></a>Chapter 3. OpenOffice.org Calc<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#cha.oo.calc">¶</a></span></h2></div></div></div><div class="toc"><p><b>Contents</b></p><dl><dt><span class="sect1"><a href="cha.oo.calc.html#sec.oo.calc.new">3.1. What's New in Calc?</a></span></dt><dt><span class="sect1"><a href="cha.oo.calc.html#sec.oo.calc.createnew">3.2. Creating a New Document</a></span></dt><dt><span class="sect1"><a href="cha.oo.calc.html#sec.oo.calc.styles">3.3. Using Formatting and Styles in Calc</a></span></dt></dl></div><p>
Calc is the OpenOffice.org spreadsheet and data plotting module. Spreadsheets
consist of a number of sheets, containing cells which can be filled with
elements like text, numbers, or formulas. A formula can manipulate data
from other cells to generate a value for the cell in which it is inserted.
Calc also allows you to define ranges, filter and sort the data or creates
charts from the data to present it graphically. By using DataPilots, you
can combine, analyze or compare larger amounts of data.
</p><p>
As with the entire OpenOffice.org suite, Calc can be used across a variety
of platforms. It provides a number of exchange formats (including export
to PDF documents), and can also read and save files in Microsoft Excel's
format. Its interoperability is constantly ameliorated.
</p><p>
This chapter can only introduce some very basic Calc functionalities. For
more information and for complete instructions, look at the OpenOffice.org help or
at the sources listed in <a class="xref" href="cha.oo.oview.html#sec.oo.oview.help" title="1.10. For More Information">Section 1.10, “For More Information”</a>. Power
users can find a list of new features in
<a class="xref" href="cha.oo.calc.html#sec.oo.calc.new" title="3.1. What's New in Calc?">Section 3.1, “What's New in Calc?”</a>.
</p><div class="note"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Note: VBA Macros"><tr class="head"><td width="32"><img alt="[Note]" src="admon/note.png"></td><th align="left">VBA Macros</th></tr><tr><td colspan="2" align="left" valign="top"><p>
Calc can process many VBA macros in Excel documents; however, support for
VBA macros is not yet complete. When opening an Excel spreadsheet that
makes heavy use of macros, you might discover that some do not work.
</p></td></tr></table></div><div class="sect1" title="3.1. What's New in Calc?"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.calc.new"></a>3.1. What's New in Calc?<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.calc.new">¶</a></span></h2></div></div></div><p>
Find some major enhancements listed below.
</p><div class="variablelist"><dl><dt><span class="term">Spreadsheet Collaboration</span></dt><dd><p>
It is now possible to share a spreadsheet with other users. To do so,
click <span class="guimenu">Tools</span>+<span class="guimenu">Share
Document</span>. In the dialog that appears, activate
the sharing mode and save the document. This creates a lock file
<code class="filename">.~sharing.<em class="replaceable"><code>filename</code></em>.ods#</code>
in the same directory to store the list of users who are currently
accessing the document. When a different user, tux opens the
file, he is informed about the sharing mode and can make his changes
to the file. When he wants to save his changes (and the document has
been modified by another user in the meantime), a message appears.
Upon saving the document, the changes of both users will be merged.
</p><div class="note"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Note: Access Permissions"><tr class="head"><td width="32"><img alt="[Note]" src="admon/note.png"></td><th align="left">Access Permissions</th></tr><tr><td colspan="2" align="left" valign="top"><p>
Note that all writers working on the shared document need writing
permission for both the shared file and the lock file.
</p></td></tr></table></div></dd><dt><span class="term">Higher Number of Columns Per Calc Sheet </span></dt><dd><p>
Instead of only 256 columns per spreadsheet, OpenOffice.org can now handle 1024
columns per spreadsheet.
</p></dd></dl></div><p>
The Novell edition of OpenOffice.org includes the following additional features
available in Calc:
</p><div class="variablelist"><dl><dt><span class="term">Variable Formula Syntax Support (Calc A1, Excel A1, and Excel R1C1)</span></dt><dd><p>
Accessible from the <span class="guimenu">Options</span> dialog: Click
<span class="guimenu">Tools</span>+<span class="guimenu">Options</span>+<span class="guimenu">OpenOffice.org Calc</span>+<span class="guimenu">Calculate</span> and select the relevant <span class="guimenu">Formula
Syntax</span>.
</p></dd><dt><span class="term">Support of External Range Names</span></dt><dd><p>
Allows users to access named ranges in external documents like you can
in Microsoft Excel. For example,
<code class="literal">=SUM('file:///external.ods'#NamedRange)</code>
</p></dd><dt><span class="term">Support for Encrypted Excel Export</span></dt><dd><p>
Allows you to save to an *.xls file with password and encrypt its
content. Click <span class="guimenu">File</span>+<span class="guimenu">Save
As...</span> and select the <span class="guimenu">Microsoft Excel
97/2000/XP (.xls)</span> format. Set the checkbox <span class="guimenu">Save
with password</span>, save and type your password.
</p></dd><dt><span class="term">Protecting Sheets</span></dt><dd><p>
Allows you to protect sheets and the contents of locked cells with a
password. Click <span class="guimenu">Tools</span>+<span class="guimenu">Protect
Document</span>+<span class="guimenu">Sheet</span> to access
the available options.
</p></dd><dt><span class="term">Changing Source Data Ranges of DataPilots</span></dt><dd><p>
Allows you to change the source data range of a DataPilot after the
table has been created.
</p></dd><dt><span class="term">Toggling Grid Lines Per Sheet</span></dt><dd><p>
Allows you to hide or show the grid lines individually for each sheet.
The grid line settings are saved with the document. Access the
function from the right end of the toolbar.
</p></dd><dt><span class="term">Argument Separators in Formula Expressions</span></dt><dd><p>
The argument separators in formula expression are dependent on
locales. In the English locale you can use a comma instead of a
semicolon as a separator for expressions. For example, you can write
<code class="literal">=SUM(A1,A2,A3)</code> instead of
<code class="literal">=SUM(A1;A2;A3)</code>.
</p></dd></dl></div></div><div class="sect1" title="3.2. Creating a New Document"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.calc.createnew"></a>3.2. Creating a New Document<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.calc.createnew">¶</a></span></h2></div></div></div><p>
Start OpenOffice.org and select <span class="guimenu">File</span>+<span class="guimenu">New</span>+<span class="guimenu">Spreadsheet</span> to
create a new spreadsheet from scratch. Access the individual sheets by
clicking the respective tabs at the bottom of the window.
</p><p>
Enter data in the cells as desired. To adjust the appearance, either use
the <span class="guimenu">Formatting</span> toolbar or the
<span class="guimenu">Format</span> menu—or define styles as described in
<a class="xref" href="cha.oo.calc.html#sec.oo.calc.styles" title="3.3. Using Formatting and Styles in Calc">Section 3.3, “Using Formatting and Styles in Calc”</a> . Use the <span class="guimenu">File</span>
menu or the relevant buttons in the toolbar to print and save your
document.
</p></div><div class="sect1" title="3.3. Using Formatting and Styles in Calc"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.calc.styles"></a>3.3. Using Formatting and Styles in Calc<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.calc.styles">¶</a></span></h2></div></div></div><p>
Calc comes with a few built-in cell and page styles to improve the
appearance of your spreadsheets and reports. Although these built-in
styles are adequate for many uses, you will probably find it useful to
create styles for your own frequently used formatting preferences.
</p><div class="procedure" title="Procedure 3.1. Creating a Style"><a name="id426373"></a><p class="title"><b>Procedure 3.1. Creating a Style</b></p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Format</span>+<span class="guimenu">Styles and
Formatting</span>.
</p></li><li><p>
In the <span class="guimenu">Styles and Formatting</span> window, click either
the <span class="guimenu">Cell Styles</span> or the <span class="guimenu">Page
Styles</span> icon from the top of the window.
</p></li><li><p>
Right-click in the <span class="guimenu"> Styles and Formatting</span> window,
then click <span class="guimenu">New</span>.
</p></li><li><p>
Specify a name for your style and use the various tabs to set the
desired formatting options.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><div class="procedure" title="Procedure 3.2. Modifying a Style"><a name="id412096"></a><p class="title"><b>Procedure 3.2. Modifying a Style</b></p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Format</span>+<span class="guimenu">Styles and
Formatting</span>.
</p></li><li><p>
In the <span class="guimenu">Formatting and Styles</span> window, click either
the <span class="guimenu">Cell Styles</span> or the <span class="guimenu">Page
Styles</span> icon.
</p></li><li><p>
Right-click the name of the style you want to change, then click
<span class="guimenu">Modify</span>.
</p></li><li><p>
Change the desired formatting options.
</p></li><li><p>
Click OK.
</p></li></ol></div><p>
To apply a style to specific cells, select the cells you want to format.
Then double-click the style you want to apply in the <span class="guimenu">Styles and
Formatting</span> window.
</p></div></div><div class="navfooter"><table width="100%" summary="Navigation footer" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.ooo.html">OpenOffice.org Novell Edition</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Chapter 2. OpenOffice.org Writer" href="cha.oo.writer.html"><span>◀</span></a> <a accesskey="n" title="Chapter 4. Further OpenOffice.org Modules" href="cha.oo.various.html"><span>▶</span></a></strong></p></div></td></tr></table></div></body></html>
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