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<html><head><meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1"><title>Chapter 6. Evolution: E-mailing and Calendaring</title><link rel="stylesheet" href="susebooks.css" type="text/css"><meta name="generator" content="DocBook XSL Stylesheets V1.75.2"><link rel="home" href="index.html" title="Documentation"><link rel="up" href="part.management.html" title="Part II. Information Management"><link rel="prev" href="cha.kontact.html" title="Chapter 5. Kontact: E-Mailing and Calendaring"><link rel="next" href="cha.crypto.html" title="Chapter 7. Encryption with KGpg"></head><body bgcolor="white" text="black" link="#0000FF" vlink="#840084" alink="#0000FF"><div class="navheader"><table width="100%" summary="Navigation header" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.management.html">Information Management</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Chapter 5. Kontact: E-Mailing and Calendaring" href="cha.kontact.html"><span>◀</span></a> <a accesskey="n" title="Chapter 7. Encryption with KGpg" href="cha.crypto.html"><span>▶</span></a></strong></p></div></td></tr></table></div><div class="chapter" title="Chapter 6. Evolution: E-mailing and Calendaring"><div class="titlepage"><div><div><h2 class="title"><a name="cha.gnome.evolution"></a>Chapter 6. Evolution: E-mailing and Calendaring<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#cha.gnome.evolution">¶</a></span></h2></div></div></div><div class="toc"><p><b>Contents</b></p><dl><dt><span class="sect1"><a href="cha.gnome.evolution.html#sec.gnome.evolution.first_start">6.1. Starting Evolution for the First Time</a></span></dt><dt><span class="sect1"><a href="cha.gnome.evolution.html#sec.gnome.evolution.usage">6.2. Using Evolution: An Overview</a></span></dt><dt><span class="sect1"><a href="cha.gnome.evolution.html#sec.evolution.moreinfo">6.3. For More Information</a></span></dt></dl></div><p>
Evolution™ makes the tasks of storing, organizing, and retrieving
your personal information easy, so you can work and communicate more
effectively with others. It’s a highly evolved groupware program and an
integral part of the Internet-connected desktop.
</p><p>
Evolution can help you work in a group by handling email, addresses, and
other contact information, and one or more calendars. It can do that on
one or several computers, connected directly or over a network, for one
person or for large groups.
</p><p>
With Evolution, you can accomplish your most common daily tasks. For
example, it takes only one or two clicks to enter appointment or contact
information sent to you by email, or to send email to a contact or
appointment. People who get lots of email will appreciate advanced
features like search folders, which let you save searches as though they
were ordinary email folders.
</p><p>
This chapter introduces you to Evolution and helps you get started. For
more details, refer to the Evolution documentation.
</p><div class="sect1" title="6.1. Starting Evolution for the First Time"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.gnome.evolution.first_start"></a>6.1. Starting Evolution for the First Time<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start">¶</a></span></h2></div></div></div><p>
To start the Evolution client click <span class="guimenu">Computer</span>+<span class="guimenu">Evolution</span>,
or type <span class="command"><strong>evolution</strong></span> in a terminal window.
</p><div class="sect2" title="6.1.1. Setup Assistant"><div class="titlepage"><div><div><h3 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant"></a>6.1.1. Setup Assistant<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant">¶</a></span></h3></div></div></div><p>
The first time you run Evolution, it creates a directory called
<code class="filename">.evolution</code> in your home directory, where it stores
all of its local data. Then, it opens a Setup Assistant to help you set
up email accounts and import data from other applications.
</p><p>
With the Setup Assistant you can get started in only two to five minutes
.
</p><p>
Later on, if you want to change this account, or if you want to create a
new one, click <span class="guimenu">Edit</span>+<span class="guimenu">Preferences</span>, then click <span class="guimenu">Mail
Accounts</span>. Select the account you want to change, then click
<span class="guimenu">Edit</span>. To add a new account you can also click
<span class="guimenu">Add</span>.
</p><p>
The Setup Assistant helps you to provide all the required information .
</p><div class="sect3" title="6.1.1.1. Defining Your Identity"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.identity"></a>6.1.1.1. Defining Your Identity<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.identity">¶</a></span></h4></div></div></div><p>
The Identity window is the first step in the assistant.
</p><p>
Here, you enter some basic personal information. You can define
multiple identities later by clicking <span class="guimenu">Edit</span>+<span class="guimenu">Preferences</span>,
then clicking <span class="guimenu">Mail Accounts</span>.
</p><p>
When the First-Run Assistant starts, the Welcome page is displayed.
Click <span class="guimenu">Forward</span> to proceed to the Identity window.
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Type your full name in the <span class="guimenu">Full Name</span> field.
</p></li><li><p>
Type your email address in the <span class="guimenu">E-Mail Address</span>
field.
</p></li><li><p>
(Optional) Select if this account is your default account.
</p></li><li><p>
(Optional) Type a reply-to address in the <span class="guimenu">Reply-To</span>
field.
</p><p>
Use this field if you want replies to emails sent to a different
address.
</p></li><li><p>
(Optional) Type your organization name in the
<span class="guimenu">Organization</span> field.
</p><p>
This is the company where you work, or the organization you represent
when you send email.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div></div><div class="sect3" title="6.1.1.2. Receiving Mail"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving"></a>6.1.1.2. Receiving Mail<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving">¶</a></span></h4></div></div></div><p>
The Receiving E-mail option lets you determine the server where you
want to receive your email.
</p><p>
You need to specify the type of server you want to receive mail with.
If you are not sure about the type of server, contact your system
administrator or ISP.
</p><div class="procedure"><ul class="procedure"><li><p>
Select a server type in the <span class="guimenu">Server Type</span> list.
</p><p>
The following is a list of available server types:
</p><p title="Novell GroupWise:"><b>Novell GroupWise: </b>
Select this option if you want to connect to Novell®
GroupWise®. Novell GroupWise keeps email, calendar, and contact
information on the server.
</p><p title="Microsoft Exchange:"><b>Microsoft Exchange: </b>
Available only if you have installed the connector for
Microsoft* Exchange. You can connect to a Microsoft Exchange
2000, 2003 or 2007 server, which stores email, calendar, and contact
information on the server.
</p><p title="IMAP:"><b>IMAP: </b>
Keeps the email on your server so you can access your email from
multiple systems.
</p><p title="IMAP4rev1:"><b>IMAP4rev1: </b>
Keeps the email on your server so you can access your email from
multiple systems.
</p><p title="POP:"><b>POP: </b>
Downloads your email to your hard disk for permanent storage,
freeing up space on the email server.
</p><p title="USENET News:"><b>USENET News: </b>
Connects to the news server and downloads a list of available news
digests.
</p><p title="Local Delivery:"><b>Local Delivery: </b>
If you want to move email from the spool and store it in your home
directory, you need to provide the path to the mail spool you want
to use. If you want to leave mail in your system’s spool files,
choose the Standard Unix Mbox Spool option instead.
</p><p title="MH Format Mail Directories:"><b>MH Format Mail Directories: </b>
If you want to download your email using mh or another MH-style
program, you need to provide the path to the mail directory you want
to use.
</p><p title="Maildir Format Mail Directories:"><b>Maildir Format Mail Directories: </b>
If you download your email using Qmail or another maildir-style
program, you should use this option. You need to provide the path to
the mail directory you want to use.
</p><p title="Standard Unix Mbox Spool or Directory:"><b>Standard Unix Mbox Spool or Directory: </b>
If you want to read and store email in the mail spool on your local
system, choose this option. You need to provide the path to the mail
spool you want to use.
</p><p title="None:"><b>None: </b>
If you do not plan to check email with this account, select this
option. There are no configuration options.
</p></li></ul></div><div class="sect4" title="6.1.1.2.1. Remote Configuration Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving.remote"></a>6.1.1.2.1. Remote Configuration Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving.remote">¶</a></span></h5></div></div></div><p>
If you have selected Novell GroupWise, IMAP, POP, or USENET News as
your server, you need to specify additional information.
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Type the hostname of your email server in the
<span class="guimenu">Hostname</span> field.
</p><p>
If you are not sure about the hostname, contact your system
administrator.
</p></li><li><p>
Type your username for the account in the
<span class="guimenu">Username</span> field.
</p></li><li><p>
Select a secure (SSL) connection.
</p><p>
If your server supports secure connections, enable this security
option. If you are not sure about secure connections, contact your
system administrator.
</p></li><li><p>
Select your authentication type in the
<span class="guimenu">Authentication</span> list.
</p><p>
or
</p><p>
Click <span class="guimenu">Check for Supported Types</span> to have Evolution
check for supported types. Some servers do not announce the
authentication mechanisms they support, so clicking this button is
not a guarantee that available mechanisms actually work.
</p><p>
If you are not sure about the required server type, contact your
system administrator.
</p></li><li><p>
Select if you want Evolution to remember your password.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li><li><p>
(Conditional) If you chose Microsoft Exchange, provide your username
in the <span class="guimenu">Username</span> field and your Outlook Web Access
(OWA) URL in the <span class="guimenu">OWA URL</span> field. OWA URL and user
names should be entered as in OWA. If the mailbox path is different
from the username, the OWA path should include the mailbox path
also. You should see something similar to this: http://<server
name>/exchange/<mail box path>
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.receiving_opts" title="6.1.1.3. Receiving Mail Options">Section 6.1.1.3, “Receiving Mail Options”</a>.
</p></div><div class="sect4" title="6.1.1.2.2. Local Configuration Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving.local"></a>6.1.1.2.2. Local Configuration Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving.local">¶</a></span></h5></div></div></div><p>
If you selected <span class="guimenu">Local Delivery</span>, <span class="guimenu">MH-Format
Mail Directories</span>, <span class="guimenu">Maildir-Format Mail
Directories</span>, or <span class="guimenu">Standard Unix Mbox Spool or
Directory</span>, you must specify the path to the local files in
the path field. Continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.receiving_opts" title="6.1.1.3. Receiving Mail Options">Section 6.1.1.3, “Receiving Mail Options”</a>.
</p></div></div><div class="sect3" title="6.1.1.3. Receiving Mail Options"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts"></a>6.1.1.3. Receiving Mail Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts">¶</a></span></h4></div></div></div><p>
After you have selected a mail delivery mechanism, you can set some
preferences for its behavior.
</p><div class="sect4" title="6.1.1.3.1. Novell GroupWise Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.gw"></a>6.1.1.3.1. Novell GroupWise Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.gw">¶</a></span></h5></div></div></div><p>
If you select Novell GroupWise as your receiving server type, you need
to specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail.
</p><p>
If you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want to check for new messages in all folders.
</p></li><li><p>
Select if you want to apply filters to new messages in the Inbox on
the server.
</p></li><li><p>
Select if you want to check new messages for junk content.
</p></li><li><p>
Select if you want to only check for junk messages in the Inbox
folder.
</p></li><li><p>
Select if you want to automatically synchronize remote mail locally.
</p></li><li><p>
Type your Post Office Agent SOAP port in the <span class="guimenu">Post Office
Agent SOAP Port</span> field.
</p><p>
If you are not sure what your Post Office Agent SOAP port is,
contact your system administrator.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.2. Microsoft Exchange Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.exchange"></a>6.1.1.3.2. Microsoft Exchange Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.exchange">¶</a></span></h5></div></div></div><p>
If you select Microsoft Exchange as your receiving server type, you
need to specify the following options.
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail.
</p><p>
If you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Specify the Global Catalog server name in the <span class="guimenu">Global
Catalog Server Name</span> field.
</p><p>
The Global Catalog Server contains the user information for users.
If you are not sure what your Global Catalog server name is, contact
your system administrator.
</p></li><li><p>
Select if you want to limit the number of Global Address Lists
(GAL).
</p><p>
The GAL contains a list of all email addresses. If you select this
option, you need to specify the maximum number of responses.
</p></li><li><p>
Select if you want the password expire warning period.
</p><p>
If you select this option, you need to specify how often Evolution
should send the password expire message.
</p></li><li><p>
Select if you want to automatically synchronize remote mail locally.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.3. IMAP and IMAP4rev1 Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.imap"></a>6.1.1.3.3. IMAP and IMAP4rev1 Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.imap">¶</a></span></h5></div></div></div><p>
If you select IMAP or IMAP4rev1 as your receiving server type, you
need to specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail.
</p><p>
If you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want Evolution to use custom commands to connect to
Evolution.
</p><p>
If you select this option, specify the custom command you want
Evolution to use.
</p></li><li><p>
Select if you want Evolution to show only subscribed folders.
</p><p>
Subscribed folders are folders that you have chosen to receive mail
from by subscribing to them.
</p></li><li><p>
Select if you want Evolution to override server-supplied folder
namespaces.
</p><p>
By choosing this option you can rename the folders that the server
provides. If you select this option, you need to specify the
namespace to use.
</p></li><li><p>
Select if you want to apply filters to new messages in the Inbox.
</p></li><li><p>
Select if you want to check new messages for junk content.
</p></li><li><p>
Select if you want to check for junk messages in the Inbox folder.
</p></li><li><p>
Select if you want to automatically synchronize remote mail locally.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.4. POP Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.pop"></a>6.1.1.3.4. POP Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.pop">¶</a></span></h5></div></div></div><p>
If you select POP as your receiving server type, you need to specify
the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail. If
you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want to leave messages on the server.
</p></li><li><p>
Select if you want to disable support for all POP3 extensions
(support for POP3).
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.5. USENET News Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.usenet"></a>6.1.1.3.5. USENET News Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.usenet">¶</a></span></h5></div></div></div><p>
If you select USENET News as your receiving server type, you need to
specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail. If
you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want to show folders in short notation.
</p><p>
For example, comp.os.linux would appear as c.o.linux.
</p></li><li><p>
Select if you want to show relative folder names in the subscription
dialog box.
</p><p>
If you select to show relative folder names in the subscription
page, only the name of the folder is displayed. For example the
folder evolution.mail would appear as evolution.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.6. Local Delivery Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.local"></a>6.1.1.3.6. Local Delivery Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.local">¶</a></span></h5></div></div></div><p>
If you select Local Delivery as your receiving server type, you need
to specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail. If
you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.7. MH-Format Mail Directories Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.mh"></a>6.1.1.3.7. MH-Format Mail Directories Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.mh">¶</a></span></h5></div></div></div><p>
If you select MH-Format Mail Directories as your receiving server
type, you need to specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail. If
you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want to user the <code class="filename">.folders</code> summary
file.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.8. Maildir-Format Mail Directories Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.maildir"></a>6.1.1.3.8. Maildir-Format Mail Directories Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.maildir">¶</a></span></h5></div></div></div><p>
If you select Maildir-Format Mail Directories as your receiving server
type, you need to specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail. If
you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want to apply filters to new messages in the Inbox.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div><div class="sect4" title="6.1.1.3.9. Standard Unix Mbox Spool or Directory Receiving Options"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.receiving_opts.mbox"></a>6.1.1.3.9. Standard Unix Mbox Spool or Directory Receiving Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.receiving_opts.mbox">¶</a></span></h5></div></div></div><p>
If you select Standard Unix Mbox Spool or Directory as your receiving
server type, you need to specify the following options:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select if you want Evolution to automatically check for new mail. If
you select this option, you need to specify how often Evolution
should check for new messages.
</p></li><li><p>
Select if you want to apply filters to new messages in the Inbox.
</p></li><li><p>
Select if you want to store status headers in Elm, Pine, and Mutt
formats.
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
When you have finished, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.sending" title="6.1.1.4. Sending Mail">Section 6.1.1.4, “Sending Mail”</a>.
</p></div></div><div class="sect3" title="6.1.1.4. Sending Mail"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.sending"></a>6.1.1.4. Sending Mail<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.sending">¶</a></span></h4></div></div></div><p>
Now that you have entered information about how you plan to get mail,
Evolution needs to know about how you want to send it.
</p><div class="procedure"><ul class="procedure"><li><p>
Select a server type from the <span class="guimenu">Server Type</span> list.
</p><p>
The following server types are available:
</p><p title="Send Mail:"><b>Send Mail: </b>
Uses the Sendmail program to send mail from your system. Sendmail is
more flexible, but is not as easy to configure, so you should select
this option only if you know how to set up a Sendmail service.
</p><p title="SMTP:"><b>SMTP: </b>
Sends mail using an outbound mail server. This is the most common
choice for sending mail. If you choose SMTP, there are additional
configuration options.
</p></li></ul></div><div class="sect4" title="6.1.1.4.1. SMTP Configuration"><div class="titlepage"><div><div><h5 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.sending.smtp"></a>6.1.1.4.1. SMTP Configuration<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.sending.smtp">¶</a></span></h5></div></div></div><div class="procedure"><ol class="procedure" type="1"><li><p>
Type the host address in the <span class="guimenu">Host</span> field.
</p><p>
If you are not sure what your host address is, contact your system
administrator.
</p></li><li><p>
Select if your server requires authentication.
</p><p>
If you selected that your server requires authentication, you need
to provide the following information:
</p><ol type="a" class="substeps"><li><p>
Select your authentication type in the
<span class="guimenu">Authentication</span> list.
</p><p>
or
</p><p>
Click <span class="guimenu">Check for Supported Types</span> to have
Evolution check for supported types. Some servers do not announce
the authentication mechanisms they support, so clicking this
button is not a guarantee that available mechanisms actually work.
</p></li><li><p>
Type your username in the <span class="guimenu">Username</span> field.
</p></li><li><p>
Select if you want Evolution to remember your password.
</p></li></ol></li><li><p>
Select if you use a secure connection (SSL).
</p></li><li><p>
Click <span class="guimenu">Forward</span>.
</p></li></ol></div><p>
Continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.account" title="6.1.1.5. Account Management">Section 6.1.1.5, “Account Management”</a>.
</p></div></div><div class="sect3" title="6.1.1.5. Account Management"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.account"></a>6.1.1.5. Account Management<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.account">¶</a></span></h4></div></div></div><p>
Now that you have finished the email configuration process you need to
give the account a name. The name can be any name you prefer. Type your
account name in the <span class="guimenu">Name</span> field, then click
<span class="guimenu">Forward</span>.
</p><p>
Continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.time-zone" title="6.1.1.6. Time Zone">Section 6.1.1.6, “Time Zone”</a>.
</p></div><div class="sect3" title="6.1.1.6. Time Zone"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.time-zone"></a>6.1.1.6. Time Zone<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.time-zone">¶</a></span></h4></div></div></div><p>
In this step, you need to select your time zone either on the map or
select from the time zone drop-down list.
</p><p>
When you have finished, click <span class="guimenu">Forward</span>, then click
<span class="guimenu">Apply</span>. Evolution opens with your new account
created.
</p><p>
If you want to import email from another client, continue with
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.first_start.setup_assistant.import" title="6.1.1.7. Importing Mail (Optional)">Section 6.1.1.7, “Importing Mail (Optional)”</a>.
If not, skip to
<a class="xref" href="cha.gnome.evolution.html#sec.gnome.evolution.usage" title="6.2. Using Evolution: An Overview">Section 6.2, “Using Evolution: An Overview”</a>.
</p></div><div class="sect3" title="6.1.1.7. Importing Mail (Optional)"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.first_start.setup_assistant.import"></a>6.1.1.7. Importing Mail (Optional)<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.first_start.setup_assistant.import">¶</a></span></h4></div></div></div><p>
If Evolution finds email or address files from another application, it
offers to import them.
</p><p>
Microsoft Outlook* (and versions of Outlook Express after
version 4), use proprietary formats that Evolution cannot read or
import. To import information, you might want to use the Export tool
under Windows*.
</p><p>
Before importing email from Netscape*, make sure you have
selected <span class="guimenu">File</span>+<span class="guimenu">Compact All
Folders</span>. If you don’t, Evolution will import
and undelete the messages in your Trash folders.
</p><div class="note"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Note"><tr class="head"><td width="32"><img alt="[Note]" src="admon/note.png"></td><th align="left"></th></tr><tr><td colspan="2" align="left" valign="top"><p>
Evolution uses standard file types for email and calendar information,
so you can copy those files from your
<code class="filename">~/.evolution</code> directory. The file formats used are
<code class="filename">mbox</code> for email and <code class="filename">iCal</code> for
calendar information.
</p><p>
Contacts files are stored in a database, but can be saved as a
standard vCard*. To export contact data, open your contacts
tool and select the contacts you want to export (press Ctrl+A to
select them all). Click <span class="guimenu">File</span>+<span class="guimenu">Save as vCard</span>.
</p></td></tr></table></div></div></div></div><div class="sect1" title="6.2. Using Evolution: An Overview"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.gnome.evolution.usage"></a>6.2. Using Evolution: An Overview<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage">¶</a></span></h2></div></div></div><p>
Now that the first-run configuration has finished, you’re ready to
begin using Evolution. Here’s a quick explanation of what’s happening
in your main Evolution window.
</p><div class="figure"><a name="id526934"></a><p class="title"><b>Figure 6.1. Evolution Window</b></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="76%"><tr><td><img src="images/evolution.png" width="100%" alt="Evolution Window"></td></tr></table></div></div></div><br class="figure-break"><h3><a name="id526972"></a>Menu Bar</h3><p>
The menu bar gives you access to nearly all of Evolution features.
</p><h3><a name="id526979"></a>Folder List</h3><p>
The folder list gives you a list of the available folders for each
account. To see the contents of a folder, click the folder name. The
contents are displayed in the email list.
</p><h3><a name="id526987"></a>Toolbar</h3><p>
The toolbar gives you fast and easy access to the frequently used
features in each component.
</p><h3><a name="id526995"></a>Search Tool</h3><p>
The search tool lets you search for emails either in the current account
or in all accounts. You can filter emails, contacts, calendar entries and
tasks using different criteria. The Search tool can also save frequently
used searches to a search folder.
</p><h3><a name="id527004"></a>Message List</h3><p>
The message list displays a list of emails that you have received. The
radio button above the list lets you view messages according to
predefined and custom labels. To view an email in the preview pane, click
the email in the email list.
</p><h3><a name="id527012"></a>Shortcut Bar</h3><p>
The shortcut bar lets you switch between folders. At the bottom of the
shortcut bar there are tool buttons that let you switch tools, and above
that is a list of all the available folders for the current tool. If you
have the Evolution Connector for Microsoft Exchange installed, you have
an Exchange button in addition to buttons for the other tools.
</p><h3><a name="id527022"></a>Status Bar</h3><p>
The status bar periodically displays a message, or tells you the progress
of a task. This most often happens when you’re checking or sending
email. These progress queues are shown in the previous figure. The
Online/Offline indicator is here, too, in the lower left of the window.
</p><h3><a name="id527031"></a>Preview Pane</h3><p>
The preview pane displays the contents of the emails that are selected in
the email list.
</p><div class="sect2" title="6.2.1. The Menu Bar"><div class="titlepage"><div><div><h3 class="title"><a name="sec.gnome.evolution.usage.menu_bar"></a>6.2.1. The Menu Bar<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage.menu_bar">¶</a></span></h3></div></div></div><p>
The menu bar’s contents always provide all the possible actions for
any given view of your data. If you’re looking at your Inbox, most of
the menu items relate to email. Some content relates to other components
of Evolution and some, especially those in the File menu, relates to the
application as a whole.
</p><p title="File:"><b>File: </b>
Anything related to a file or to the operations of the application
usually falls under this menu, such as creating things, saving them to
disk, printing them, and quitting the program itself.
</p><p title="Edit:"><b>Edit: </b>
Contains useful tools that help you edit text and move it around. Lets
you access the settings and configuration options in the Edit menu.
</p><p title="View:"><b>View: </b>
Lets you decide how Evolution should look. Some of the features control
the appearance of Evolution as a whole, and others the way a particular
kind of information appears.
</p><p title="Folder:"><b>Folder: </b>
Contains actions that can be performed on folders. You can find things
like copy, rename, delete, and so on.
</p><p title="Message:"><b>Message: </b>
Contains actions that can be applied to a message. If there is only one
target for the action (such as replying to a message), you can normally
find it in the Message menu.<span class="command"><strong></strong></span><span class="command"><strong></strong></span>
</p><p title="Search:"><b>Search: </b>
Lets you search for messages, or phrases within a message. You can also
see previous searches you have made. In addition to the Search menu,
there is a text entry box in the toolbar that you can use to search for
messages. You can also create a search folder from a search.
</p><p title="Help:"><b>Help: </b>
Opens the Evolution Help files.
</p></div><div class="sect2" title="6.2.2. The Shortcut Bar"><div class="titlepage"><div><div><h3 class="title"><a name="sec.gnome.evolution.usage.shortcut_bar"></a>6.2.2. The Shortcut Bar<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage.shortcut_bar">¶</a></span></h3></div></div></div><p>
Evolution’s most important job is to give you access to your
information and help you use it quickly. One way it does that is through
the shortcut bar, which is the column on the left side of the main
window. The buttons, such as Mail and Contacts, are the shortcuts. Above
them is a list of folders for the selected Evolution tool.
</p><p>
The folder list organizes your email, calendars, contact lists, and task
lists in a tree, similar to a file tree. Most people find one to four
folders at the base of the tree, depending on the tool and their system
configuration. Each Evolution tool has at least one, called On This
Computer, for local information. For example, the folder list for the
email tool shows any remote email storage you have set up, plus local
folders and search folders.
</p><p>
If you get large amounts of email, you might want to create more folders
than just your Inbox. You can create multiple email folders, address
books, calendars, task lists, or memo lists.
</p><p>
To create a new folder:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Folder</span>+<span class="guimenu">New</span>.
</p></li><li><p>
Type the name of the folder in the <span class="guimenu">Folder Name</span>
field.
</p></li><li><p>
Select the location of the new folder.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><div class="sect3" title="6.2.2.1. Folder Management"><div class="titlepage"><div><div><h4 class="title"><a name="sec.gnome.evolution.usage.shortcut_bar.subfolders"></a>6.2.2.1. Folder Management<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage.shortcut_bar.subfolders">¶</a></span></h4></div></div></div><p>
Right-click a folder or subfolder to display a menu with the following
options:
</p><p title="New Folder:"><b>New Folder: </b>
Creates a new folder or subfolder in the same location.
</p><p title="Copy:"><b>Copy: </b>
Copies the folder to a different location. When you select this item,
Evolution offers a choice of locations to copy the folder to.
</p><p title="Move:"><b>Move: </b>
Moves the folder to another location.
</p><p title="Delete:"><b>Delete: </b>
Deletes the folder and all contents.
</p><p title="Mark Messages As Read:"><b>Mark Messages As Read: </b>
Marks all the messages in the folder as read.
</p><p title="Rename:"><b>Rename: </b>
Lets you change the name of the folder.
</p><p title="Refresh:"><b>Refresh: </b>
Refreshes the folder.
</p><p title="Disable:"><b>Disable: </b>
Disables the account.
</p><p title="Properties:"><b>Properties: </b>
Checks the number of total and unread messages in a folder and, for
remote folders, lets you select whether to copy the folder to your
local system for offline operation.
</p><p>
You can also rearrange folders and messages by dragging and dropping
them.
</p><p>
Any time new email arrives in a email folder, that folder label is
displayed in bold text, along with the number of new messages in that
folder.
</p></div></div><div class="sect2" title="6.2.3. Email"><div class="titlepage"><div><div><h3 class="title"><a name="sec.gnome.evolution.usage.email"></a>6.2.3. Email<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage.email">¶</a></span></h3></div></div></div><p>
Evolution email is like other email programs in several ways:
</p><div class="itemizedlist"><ul class="itemizedlist" type="bullet"><li class="listitem" style="list-style-type: disc"><p>
It can send and receive email in HTML or as plain text, and makes it
easy to send and receive multiple file attachments.
</p></li><li class="listitem" style="list-style-type: disc"><p>
It supports multiple email sources, including IMAP, POP3, and local
mbox or mh spools and files created by other email programs.
</p></li><li class="listitem" style="list-style-type: disc"><p>
It can sort and organize your email in a wide variety of ways with
folders, searches, and filters.
</p></li><li class="listitem" style="list-style-type: disc"><p>
It lets you guard your privacy with encryption.
</p></li></ul></div><p>
However, Evolution differs from other email programs in some very
essential ways. First, it’s built to handle very large amounts of
email. The junk email, message filtering and searching functions were
built for speed and efficiency. There’s also the search folder, an
advanced organizational feature not found in some email clients. If you
get a lot of email, or if you keep every message you get in case you
need to refer to it later, you’ll find this feature especially useful.
Here’s a quick explanation of what’s happening in your main
Evolution email window. You can also run Evolution now in Windows.
</p><h4><a name="id527384"></a>Message List</h4><p>
The message list displays all the emails that you have. This includes
all your read and unread messages and email that is flagged to be
deleted. With the Show radio button above the message you can filter the
message list view using several predefined and custom labels.
</p><h4><a name="id527392"></a>Preview Pane</h4><p>
This is where your email is displayed.
</p><p>
If you find the preview pane too small, you can resize the pane, enlarge
the whole window, or double-click the message in the message list to
have it open in a new window. To change the size of a pane, drag the
divider between the two panes.
</p><p>
As with folders, you can right-click messages in the message list and
get a menu of possible actions, including moving or deleting them,
creating filters or search folders based on them, and marking them as
junk mail.
</p><p>
Email-related actions, like Reply and Forward, appear as buttons in the
toolbar and are also located in the right-click menu and as keyboard
shortcuts.
</p><h4><a name="id527414"></a>Templates</h4><p>
Evolution allows you to create and edit message templates that you can
use at any time to send mail with the same pattern.
</p></div><div class="sect2" title="6.2.4. The Calendar"><div class="titlepage"><div><div><h3 class="title"><a name="sec.gnome.evolution.usage.calendar"></a>6.2.4. The Calendar<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage.calendar">¶</a></span></h3></div></div></div><p>
To begin using the calendar, click Calendar in the shortcut bar. By
default, the calendar shows today’s schedule on a ruled background. At
the upper right, there’s a Tasks list, where you can keep a list of
tasks separate from your calendar appointments. Below that, there’s a
list for memos.
</p><h4><a name="id527436"></a>Appointment List</h4><p>
The appointment list displays all your scheduled appointments.
</p><h4><a name="id527443"></a>Month Pane</h4><p>
The month pane is a small view of a calendar month. You can also select
a range of days in the month pane to display a custom range of days in
the appointment list.
</p><h4><a name="id527451"></a>Tasks</h4><p>
Tasks are distinct from appointments because they generally don’t have
times associated with them. You can see a larger view of your task list
by clicking Tasks in the shortcut bar.
</p><h4><a name="id527459"></a>Memos</h4><p>
Memos, like Tasks, don’t have times associated with them. You can see
a larger view of your Memo list by clicking Memos in the shortcut bar.
</p></div><div class="sect2" title="6.2.5. The Contacts Tool"><div class="titlepage"><div><div><h3 class="title"><a name="sec.gnome.evolution.usage.contacts"></a>6.2.5. The Contacts Tool<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.gnome.evolution.usage.contacts">¶</a></span></h3></div></div></div><p>
The Evolution contacts tool can handle all of the functions of an
address book or phone book. However, it’s easier to update Evolution
than it is to change an actual paper book, in part because Evolution can
synchronize with Palm OS* devices and use LDAP directories on a
network.
</p><p>
Another advantage of the Evolution contacts tool is its integration with
the rest of the application. For example, you can right-click on an
email address in Evolution mail to instantly create a contact entry.
</p><p>
To use the contacts tool, click <span class="guimenu">Contacts</span> in the
shortcut bar. By default, the display shows all your contacts in
alphabetical order, in a minicard view. You can select other views from
the <span class="guimenu">View</span> menu, and adjust the width of the columns by
clicking and dragging the gray column dividers.
</p><p>
The largest section of the contacts display shows a list of individual
contacts. You can also search the contacts in the same way that you
search email folders, using the search tool on the right side of the
toolbar.
</p></div></div><div class="sect1" title="6.3. For More Information"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.evolution.moreinfo"></a>6.3. For More Information<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.evolution.moreinfo">¶</a></span></h2></div></div></div><p>
Get more information about Evolution from the official knowledge base
available via <span class="keycap">F1</span>. More useful information is available
from the following links:
</p><table border="0" summary="Simple list" class="simplelist"><tr><td><span class="emphasis"><em>Official project homepage</em></span>: <a class="ulink" href="http://projects.gnome.org/evolution/" target="_top">http://projects.gnome.org/evolution/</a>
</td></tr><tr><td><span class="emphasis"><em>Wiki reference</em></span>: <a class="ulink" href="http://www.go-evolution.org/Main_Page" target="_top">http://www.go-evolution.org/Main_Page</a>
</td></tr></table></div></div><div class="navfooter"><table width="100%" summary="Navigation footer" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.management.html">Information Management</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Chapter 5. Kontact: E-Mailing and Calendaring" href="cha.kontact.html"><span>◀</span></a> <a accesskey="n" title="Chapter 7. Encryption with KGpg" href="cha.crypto.html"><span>▶</span></a></strong></p></div></td></tr></table></div></body></html>
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