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<html><head><meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1"><title>Chapter 5. Kontact: E-Mailing and Calendaring</title><link rel="stylesheet" href="susebooks.css" type="text/css"><meta name="generator" content="DocBook XSL Stylesheets V1.75.2"><link rel="home" href="index.html" title="Documentation"><link rel="up" href="part.management.html" title="Part II. Information Management"><link rel="prev" href="part.management.html" title="Part II. Information Management"><link rel="next" href="cha.gnome.evolution.html" title="Chapter 6. Evolution: E-mailing and Calendaring"></head><body bgcolor="white" text="black" link="#0000FF" vlink="#840084" alink="#0000FF"><div class="navheader"><table width="100%" summary="Navigation header" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.management.html">Information Management</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Part II. Information Management" href="part.management.html"><span>◀</span></a> <a accesskey="n" title="Chapter 6. Evolution: E-mailing and Calendaring" href="cha.gnome.evolution.html"><span>▶</span></a></strong></p></div></td></tr></table></div><div class="chapter" title="Chapter 5. Kontact: E-Mailing and Calendaring"><div class="titlepage"><div><div><h2 class="title"><a name="cha.kontact"></a>Chapter 5. Kontact: E-Mailing and Calendaring<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#cha.kontact">¶</a></span></h2></div></div></div><div class="toc"><p><b>Contents</b></p><dl><dt><span class="sect1"><a href="cha.kontact.html#sec.kontact.window">5.1. Kontact Overview</a></span></dt><dt><span class="sect1"><a href="cha.kontact.html#sec.kontact.mail">5.2. Mail</a></span></dt><dt><span class="sect1"><a href="cha.kontact.html#sec.kontact.contact">5.3. Contacts</a></span></dt><dt><span class="sect1"><a href="cha.kontact.html#sec.kontact.cal">5.4. Calendar</a></span></dt><dt><span class="sect1"><a href="cha.kontact.html#sec.kontact.more">5.5. For More Information</a></span></dt></dl></div><a class="indexterm" name="idx.kontact"></a><a class="indexterm" name="idx.e-mail_programs_Kontact"></a><a class="indexterm" name="id302224"></a><a class="indexterm" name="id386534"></a><a class="indexterm" name="id389038"></a><a class="indexterm" name="id332657"></a><a class="indexterm" name="id346658"></a><a class="indexterm" name="id516830"></a><div class="abstract" title="Abstract"><p class="title"><b>Abstract</b></p><p>
Kontact combines the functionality of a number of KDE applications into a
convenient, single interface for personal information management. These
applications include KMail for email, KOrganizer for the calendar,
KAddressBook for contacts, KNode for newsgroups, and KNotes for notes.
Kontact integrates easily with
the rest of the KDE desktop and connects to a variety of groupware
servers. It includes extra features such as journal entries, Spam and
virus filtering, and an RSS reader.
</p></div><p>
Start Kontact from the main menu. Alternatively, press <span class="keycap">Alt</span>+<span class="keycap">F2</span> and enter
<span class="command"><strong>kontact</strong></span> . You can also open the individual components
instead of the combined application if you only need partial
functionality.
</p><div class="sect1" title="5.1. Kontact Overview"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.kontact.window"></a>5.1. Kontact Overview<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.window">¶</a></span></h2></div></div></div><p>
The default window view is shown in <a class="xref" href="cha.kontact.html#fig.kontact.open" title="Figure 5.1. The Kontact Summary View">Figure 5.1, “The Kontact Summary View”</a>.
Use the icons in the left section to access the different components.
<a class="indexterm" name="id516828"></a>
The <span class="guimenu">Summary</span> provides basic information, including
upcoming birthdays, to-dos and the number of new mail messages. The news
section can access RSS feeds to provide updated news of interest to you.
Use <span class="guimenu">Settings</span>+<span class="guimenu">Configure Summary
View</span> to configure the information displayed.
</p><div class="figure"><a name="fig.kontact.open"></a><p class="title"><b>Figure 5.1. The Kontact Summary View</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.kontact.open">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="80%"><tr><td><img src="images/kontact-main.png" width="100%" alt="The Kontact Summary View"></td></tr></table></div></div></div><br class="figure-break"><div class="variablelist"><dl><dt><span class="term">Mail</span></dt><dd><p>
The folder area to the left contains a list of your mail folders (mail
boxes) indicating the total number of messages and the number of
unread messages. To select a folder, simply click it. The messages in
that folder appear in the top right frame. The number of messages in
that folder is also shown in the status bar at the bottom of the
application window.
</p><p>
The subject, sender, and time of receipt of each message are listed in
the header area to the right. Click a message to select it and display
it in the message window. Sort the messages by clicking one of the
column headers (subject, sender, date, etc.). The contents of the
currently selected message are displayed in the message frame of the
window. Attachments are depicted as icons at the end of the message,
based on the MIME type of the attachment, or they can be displayed
inline.
</p></dd><dt><span class="term">Contacts<a class="indexterm" name="id378615"></a>
</span></dt><dd><p>
The upper left frame of this component shows all addresses in the
currently-activated address books. The lower left frame lists your
address books and shows whether they are currently active. The right
frame shows the currently-selected contact. Use the search bar at the
top to find a particular contact.
</p></dd><dt><span class="term">Calendar<a class="indexterm" name="id515368"></a>
<a class="indexterm" name="id326399"></a>
</span></dt><dd><p>
The calendar view is divided into a number of frames. By default, view
a small calendar of this month and a week view of the current week.
Also find a list of to-dos, a detailed view of the current event or
to-do, and a list of calendars with the status of each. Select a
different view from the toolbar or the <span class="guimenu">View</span> menu.
</p></dd><dt><span class="term">To-Do List<a class="indexterm" name="id514539"></a>
</span></dt><dd><p>
<span class="guimenu">To-do List</span> shows your list of tasks. Click the
field at the top to add a new item to the list. Right-click in the
column of an existing item to make changes to the value in that
column. An item can be broken into several subitems. Right-click and
select <span class="guimenu">New Sub-to-do</span> to create a subitem. You can
also assign to-dos to other people.
</p></dd><dt><span class="term">Journal<a class="indexterm" name="id514548"></a>
</span></dt><dd><p>
The <span class="guimenu">Journal</span> provides a place for your reflections,
occurrences, or experiences. Choose a date in the calendar frame and
click <span class="guimenu">Add Journal Entry</span> to add a new entry. If a
journal entry already exists for the chosen date, edit it in the right
frame.
</p></dd><dt><span class="term">Notes<a class="indexterm" name="id411857"></a>
</span></dt><dd><p>
Use the Notes component to keep sticky notes to yourself. If you are
using KDE, use the KNotes icon in the system tray to make your notes
visible on the desktop.
</p></dd><dt><span class="term">Feeds<a class="indexterm" name="id514861"></a>
<a class="indexterm" name="id515089"></a>
</span></dt><dd><p>
The <span class="guimenu">Feeds</span> window is divided into three
frames—a tree view with RSS feeds on the left, an article list
on the top right, and the article view on the bottom right side. Click
a feed in the tree view to display it. Right-click a feed to update,
edit, or delete it. Right-click a folder in the tree view to open a
menu where you can add a new feed or manipulate existing feeds within.
</p></dd></dl></div></div><div class="sect1" title="5.2. Mail"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.kontact.mail"></a>5.2. Mail<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail">¶</a></span></h2></div></div></div><p>
Kontact uses KMail as its email component. You can also start it
separately with the command <span class="command"><strong>kmail</strong></span>. To configure it,
open the mail component then select <span class="guimenu">Settings</span>+<span class="guimenu">Configure KMail</span>. KMail is a fully-featured email client that supports a
number of protocols.
</p><div class="figure"><a name="fig.kontact.mail"></a><p class="title"><b>Figure 5.2. The Kontact Mail Component</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.kontact.mail">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="80%"><tr><td><img src="images/kontact-mail.png" width="100%" alt="The Kontact Mail Component"></td></tr></table></div></div></div><br class="figure-break"><div class="sect2" title="5.2.1. Configuring Identities"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.mail.conf"></a>5.2.1. Configuring Identities<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.conf">¶</a></span></h3></div></div></div><a class="indexterm" name="id522294"></a><a class="indexterm" name="id522255"></a><p>
KMail can manage multiple email accounts (private or business). Creating
separate identities for your different email accounts allows you to
associate different sender addresses, cryptography settings and
signatures with each of them. To create an identity, select <span class="guimenu">Settings</span>+<span class="guimenu">Configure KMail</span> and choose <span class="guimenu">Identities</span>+<span class="guimenu">Add</span>. Determine whether to create a new
identity from scratch, use the control center settings
, or whether to duplicate an existing identity.
</p><p>
To create a new identity from scratch, enter the name of the new
identity and enter your name, organization and email address in the
<span class="guimenu">General</span> tab. You can also configure one or several of
the following options:
</p><div class="variablelist"><dl><dt><span class="term"><span class="guimenu">Cryptography</span>
</span></dt><dd><p>
Set the keys to use for signing and encrypting messages. For the
encryption to work, first create a key with KGpg, as described in
<a class="xref" href="cha.crypto.html" title="Chapter 7. Encryption with KGpg">Chapter 7, <i>Encryption with KGpg</i></a>.
</p></dd><dt><span class="term"><span class="guimenu">Advanced</span>
</span></dt><dd><p>
Enter a default reply-to and a default blind carbon-copy address,
(usually empty), choose a dictionary, select the folders for draft,
sent messages, and templates, and define by which sending account the
messages should be sent.
</p></dd><dt><span class="term"><span class="guimenu">Templates</span>
</span></dt><dd><p>
Define custom templates to use for new messages, for default replies
to senders and lists, and for forwarded messages. To use templates,
activate <span class="guimenu">Use Custom Message Templates</span>, first.
</p></dd><dt><span class="term"><span class="guimenu">Signature</span>
</span></dt><dd><p>
Click <span class="guimenu">Enable Signature</span> first to use it. Decide how
your messages should be signed. Use the input field below to
configure your signature or obtain it from a file or the output of a
command.
</p></dd><dt><span class="term"><span class="guimenu">Picture</span>
</span></dt><dd><p>
Use this tab to include a picture in the X-Face format in your
messages. X-Face can only hold black and white images with a
dimension of 48 × 48 pixels. You can obtain the picture from
the input field below or from an external source.
</p></dd></dl></div></div><div class="sect2" title="5.2.2. Creating Accounts"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.accounts"></a>5.2.2. Creating Accounts<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.accounts">¶</a></span></h3></div></div></div><p>
Before you can send or receive emails, create one or several accounts.
KMail allows both remote accounts and local mailboxes. The settings
under <span class="guimenu">Accounts</span> determine how Kontact receives and
sends email. Many of these settings vary depending on the system and
network in which your mail server is located. If you are not sure about
the settings or items to select, consult your ISP or system
administrator.
</p><p>
To configure a remote account, proceed as follows:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Start Kontact and select <span class="guimenu">Settings</span>+<span class="guimenu">Configure KMail</span>+<span class="guimenu">Accounts</span>.
</p></li><li><p>
Create an incoming account by clicking on the
<span class="guimenu">Receiving</span> tab:
</p><ol type="a" class="substeps"><li><p>
Click <span class="guimenu">Add</span> and choose the account type. Usually it
is POP3, IMAP, or disconnected IMAP.
</p></li><li><p>
Enter your account name (can be freely chosen), the incoming mail
server, login and password.
</p></li><li><p>
Decide, if the following options are useful to your setup:
</p><div class="variablelist"><dl><dt><span class="term"><span class="guimenu">General</span>+<span class="guimenu">Store POP
password</span>
</span></dt><dd><p>
If you use KWallet, check <span class="guimenu">Store POP password</span>.
This makes it a bit more convenient as you do not have to type in
your passwords (it is taken once from KWallet, see
Chapter <i>Managing Passwords with KWallet Manager</i> (↑KDE User Guide).)
</p></dd><dt><span class="term"><span class="guimenu">General</span>+<span class="guimenu">Enable interval mail
checking</span>
</span></dt><dd><p>
If you need to be up-to-date with your mails, check this option
and enter the interval.
</p></dd><dt><span class="term"><span class="guimenu">Advanced</span>+<span class="guimenu">Leave fetched messages on the
server</span> (POP3 only)</span></dt><dd><p>
KMail can leave the original message on the server and receive a
copy. Especially for POP3 accounts, this could be useful, if you
need the mail on a different computer.
</p></dd><dt><span class="term"><span class="guimenu">Advanced</span>+<span class="guimenu">Use default
identity</span> (IMAP/disconnected IMAP only)</span></dt><dd><p>
This option lets you choose your identity.
</p></dd><dt><span class="term"></span></dt><dd><p></p></dd></dl></div></li><li><p>
Proceed with <span class="guimenu">OK</span>.
</p></li></ol></li><li id="st.kontact.outgoingaccount"><p>
Create an outgoing account by clicking on the
<span class="guimenu">Sending</span> tab and click <span class="guimenu">Add</span> to
choose either <span class="guimenu">SMTP</span> or <span class="guimenu">Sendmail</span>:
</p><div class="itemizedlist"><ul class="itemizedlist" type="bullet"><li class="listitem" style="list-style-type: disc"><p>
If you select SMTP (the default), enter an account name and the host
name of the SMTP server. Should the server require login and
password, also check <span class="guimenu">Server requires
authentication</span> and enter the required credentials.
Configure additional security settings using the
<span class="guimenu">Security</span> tab.
</p></li><li class="listitem" style="list-style-type: disc"><p>
If you select Sendmail, no further configuration is required.
</p></li></ul></div></li><li><p>
Apply your settings and leave the account configuration dialog with
<span class="guimenu">OK</span>.
</p></li></ol></div><p>
To configure a local mailbox, proceed as follows:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Start Kontact and select <span class="guimenu">Settings</span>+<span class="guimenu">Configure KMail</span>+<span class="guimenu">Accounts</span>.
</p></li><li><p>
Create an incoming account by clicking on the
<span class="guimenu">Receiving</span> tab:
</p><ol type="a" class="substeps"><li><p>
Click <span class="guimenu">Add</span> and choose <span class="guimenu">Local
mailbox</span> or <span class="guimenu">Maildir mailbox</span>.
</p></li><li><p>
Enter your account name. Choose any name you like.
</p></li><li><p>
Decide which locking method you want. Usually you can leave it on
<span class="guimenu">Procmail lockfile</span>
</p></li><li><p>
Proceed with <span class="guimenu">Ok</span>.
</p></li></ol></li><li><p>
Create an outgoing account as described in
<a class="xref" href="cha.kontact.html#st.kontact.outgoingaccount" title="Step 3">Step 3</a>.
</p></li></ol></div></div><div class="sect2" title="5.2.3. Composing Messages"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.mail.create"></a>5.2.3. Composing Messages<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.create">¶</a></span></h3></div></div></div><a class="indexterm" name="id318242"></a><p>
To compose new messages, select <span class="guimenu">Message</span>+<span class="guimenu">New Message</span> or click the corresponding
icon in the toolbar. To send messages from different email accounts,
select one of the identities as described in
<a class="xref" href="cha.kontact.html#sec.kontact.mail.conf" title="5.2.1. Configuring Identities">Section 5.2.1, “Configuring Identities”</a>. Select <span class="guimenu">View</span>+<span class="guimenu">Identity</span> to
show a popup menu. In <span class="guimenu">To</span>, enter an email address or
part of a name or address in your address book. If Kontact can match
what you enter to something in the address book, a selection list opens.
Click the desired contact or complete your input if none matches. To
select directly from the address book, click the
<span class="guimenu">Select...</span> button next to the
<span class="guimenu">Address</span> field.
</p><a class="indexterm" name="id423684"></a><p>
To attach files to your message, click the paper clip icon and select
the file to attach. Conversely, drag a file from the desktop or another
folder to the <span class="guimenu">New Message</span> window or select one of the
options in the <span class="guimenu">Attach</span> menu. Normally, the format of a
file is recognized correctly. If the format is not recognized,
right-click the icon. From the menu that appears, select
<span class="guimenu">Properties</span>. Set the format and filename in the next
dialog and add a description. In addition, decide whether the attached
file should be signed or encrypted.
</p><p>
When you are finished composing your message, send it immediately with
<span class="guimenu">Message</span>+<span class="guimenu">Send</span> or move it to the outbox with <span class="guimenu">Message</span>+<span class="guimenu">Send Later</span>.
If you send the email, the message is copied to
<code class="filename">sent-mail</code> after having been sent successfully.
Messages moved to the <code class="filename">outbox</code> can be edited or
deleted.
</p></div><div class="sect2" title="5.2.4. Managing Folders"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.mail.folder"></a>5.2.4. Managing Folders<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.folder">¶</a></span></h3></div></div></div><a class="indexterm" name="id522060"></a><p>
Message folders help organize your messages. By default, they are
located in the <code class="filename">~/.kde4/share/apps/kmail/mail</code>
directory. When starting KMail for the first time, the program creates
several folders. If you are using IMAP, the IMAP folders are listed
below the local folders. Each incoming mail server has its folders in
the Folder list.
</p><p>
If you want to organize your messages in additional folders, select from
your list your parent folder and create new folders by selecting
<span class="guimenu">Folder</span>+<span class="guimenu">New Folder</span>. This opens a window in which to specify the name and
format of the new folder.
</p><p>
Right-click the folder for a context menu offering several folder
operations. Click <span class="guimenu">Expire</span> to specify the expiration
date for read and unread messages, what should happen with them after
expiration, and whether expired messages should be deleted or moved to a
folder. If you intend to use the folder to store messages from a mailing
list, set the necessary options under <span class="guimenu">Folder</span>+<span class="guimenu">Mailing List Management</span>.
</p><p>
To move one or several messages from one folder to another, drag them
from the upper window and drop them into the appropriate folder in the
left window. Messages can also be moved by highlighting the messages
then pressing <span class="keycap">M</span> or selecting <span class="guimenu">Message</span>+<span class="guimenu">Move to</span>. In
the list of folders that appears, select the folder to which to move
your messages.
</p><p>
Additionally, you can add folders to the <span class="guimenu">Favorite
Folders</span> pane. This enables you to go quickly to your
frequently used mail folders, especially if your folders are deeply
structured. Choose the relevant folder and select <span class="guimenu">Add to
Favorite Folders</span>.
</p></div><div class="sect2" title="5.2.5. Signing and Encrypting emails"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.mail.crypto"></a>5.2.5. Signing and Encrypting emails<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.crypto">¶</a></span></h3></div></div></div><a class="indexterm" name="id426817"></a><a class="indexterm" name="id426829"></a><a class="indexterm" name="id524084"></a><p>
Email is an insecure medium, as anyone could theoretically read your
emails or send some in your name. By signing your emails you enable the
recipient of your emails to verify the sender of the messages as the key
used to sign is only available to you. By encrypting the contents of
your emails you ensure that they can only be read by the recipient.
KMail supports both the signing and encryption of emails.
</p><p>
Prepare KMail for signing and encrypting emails:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Generate a key pair as described in
<a class="xref" href="cha.crypto.html#sec.crypto.kgpg.keygen" title="7.2. Generating a New Key Pair">Section 7.2, “Generating a New Key Pair”</a> and export your public key as
described in <a class="xref" href="cha.crypto.html#sec.crypto.kgpg.mng.export" title="7.3. Exporting the Public Key">Section 7.3, “Exporting the Public Key”</a>.
</p></li><li><p>
Configure the details of the encryption procedure in KMail:
</p><ol type="a" class="substeps"><li><p>
Start KMail and go to <span class="guimenu">Settings</span>+<span class="guimenu">Configure KMail</span>+<span class="guimenu">Identities</span>.
</p></li><li><p>
Select the identity under which to send encrypted and signed
messages. Click <span class="guimenu">Modify...</span> and proceed to
<span class="guimenu">Cryptography</span>.
</p></li><li><p>
Change the <span class="guimenu">OpenPGP signing key</span> by clicking on
<span class="guimenu">Change...</span> and selecting your key from the dialog
box.
</p></li><li><p>
Change the <span class="guimenu">OpenPGP encryption key</span> by clicking on
<span class="guimenu">Change...</span> and selecting your key from the dialog
box.
</p></li></ol></li><li><p>
Change to <span class="guimenu">Security</span>+<span class="guimenu">Composing</span> and check <span class="guimenu">When
encrypting emails, always also encrypt to the certificate of my own
identify</span>. With this option you can decrypt the message or
file at any time.
</p></li><li><p>
Apply your settings and leave the configuration dialog with
<span class="guimenu">OK</span>.
</p></li></ol></div><div class="sect3" title="5.2.5.1. Sending Signed Mails"><div class="titlepage"><div><div><h4 class="title"><a name="sec.kontact.crypto.signing"></a>5.2.5.1. Sending Signed Mails<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.crypto.signing">¶</a></span></h4></div></div></div><p>
Sign your emails to allow the recipient to verify whether these have
really been sent by you. KMail uses your private key to sign your
messages and the recipient can verify the signature using your public
key available on key servers. To sign an email, proceed as follows:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Compose your email as usual.
</p></li><li><p>
Select <span class="guimenu">Options</span>+<span class="guimenu">Sign
Message</span>.
</p></li><li><p>
If you know the recipient can download your public key from a key
server, you can omit this step. For convenience reasons, select
<span class="guimenu">Attach</span>+<span class="guimenu">Attach My Public
Key</span> to create an attachment to your email
containing your public key.
</p></li><li><p>
Send your message as usual via <span class="guimenu">Message</span>+<span class="guimenu">Send Mail</span>
and enter your key's passphrase when prompted. KMail signs your
message using your private key and the recipient can verify the
signature by the public key attached to your message.
</p></li></ol></div></div><div class="sect3" title="5.2.5.2. Sending Encrypted Mails"><div class="titlepage"><div><div><h4 class="title"><a name="sec.kontact.crypto.encrypting"></a>5.2.5.2. Sending Encrypted Mails<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.crypto.encrypting">¶</a></span></h4></div></div></div><p>
Use encryption on your emails whenever you want to make sure that only
the recipient can read the contents. To be able to exchange encrypted
emails with another party, get the appropriate public key and use it to
encrypt your message. At the other end, the private key is then used to
decrypt the contents of your message. Of course, you can use both
signatures and encryption on your messages.
</p><p>
To send an encrypted email, proceed as follows:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Start KGpg with <span class="keycap">Alt</span>+<span class="keycap">F2</span> and entering <span class="command"><strong>kgpg</strong></span>.
</p></li><li><p>
Get the recipient's public key:
</p><div class="itemizedlist"><ul class="itemizedlist" type="bullet"><li class="listitem" style="list-style-type: disc"><p>
If you get it directly from the recipient, import the key with KGpg
via <span class="guimenu">Keys</span>+<span class="guimenu">Import
Key</span>.
</p></li><li class="listitem" style="list-style-type: disc"><p>
Access a public key server and import it from there. Select in KGpg
<span class="guimenu">File</span>+<span class="guimenu">Key Server
Dialog</span>, and search for the key. Select the
respective key and import it into your keyring.
</p></li></ul></div></li><li><p>
Compose a new message in KMail.
</p></li><li><p>
Select <span class="guimenu">Options</span>+<span class="guimenu">Encrypt
Message</span>. In the mail window a blue line
<span class="guimenu">Message will be encrypted</span> is displayed.
</p></li><li><p>
Send the mail. A dialog window opens and asks you for the correct
key.
</p></li><li><p>
Check whether all keys are correct.
</p></li><li><p>
Enter your passphrase.
</p></li></ol></div></div></div><div class="sect2" title="5.2.6. Importing Email from Other Mail Programs"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.import"></a>5.2.6. Importing Email from Other Mail Programs<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.import">¶</a></span></h3></div></div></div><a class="indexterm" name="id524479"></a><p>
To import email from other applications, select <span class="guimenu">File</span>+<span class="guimenu">Import Messages</span>
from the mail view in Kontact. It currently features import filters for
Outlook Express, the mbox format, email text format, Pegasus Mail,
Opera, Evolution, and more. The import utility can also be started
separately with the command <span class="command"><strong>kmailcvt</strong></span>.
</p><p>
Select the corresponding application and confirm with
<span class="guimenu">Continue</span>. A file or a folder must be provided,
depending on the selected type. KMail then completes the process.
</p></div><div class="sect2" title="5.2.7. Filters"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.mail.filter"></a>5.2.7. Filters<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.filter">¶</a></span></h3></div></div></div><a class="indexterm" name="id524523"></a><p>
Filters are a convenient method of automatically processing incoming
mail. They use aspects of the mail such as sender or size, to move mail
to certain folders, delete unwanted mails, bounce mails back to the
sender, or perform a number of other actions.
</p><div class="sect3" title="5.2.7.1. Setting Up a Filter"><div class="titlepage"><div><div><h4 class="title"><a name="sec.kontact.mail.filter.create"></a>5.2.7.1. Setting Up a Filter<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.filter.create">¶</a></span></h4></div></div></div><p>
To create a filter based on an existing message, right-click the
desired message then select <span class="guimenu">Create Filter</span> and the
desired filter criteria. To create a filter from scratch, select
<span class="guimenu">Settings</span>+<span class="guimenu">Configure
Filters</span>.
</p><p>
Select the match method for filter criteria (all or any). Then select
criteria that applies only to the desired messages. In <span class="guimenu">Filter
Actions</span>, set what the filter should do to the messages that
meet the criteria. The <span class="guimenu">Advanced</span> tab provides control
over whether the filter is applied for specific accounts only.
</p></div><div class="sect3" title="5.2.7.2. Applying Filters"><div class="titlepage"><div><div><h4 class="title"><a name="sec.kontact.mail.filter.use"></a>5.2.7.2. Applying Filters<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.mail.filter.use">¶</a></span></h4></div></div></div><p>
Filters are applied in the order listed in the dialog accessed with
<span class="guimenu">Settings</span>+<span class="guimenu">Configure
Filters</span>. Change the order by selecting a filter
and clicking the arrow buttons. Filters are only applied to new
incoming messages or sent messages as specified in the filter's
advanced options. To apply filters to existing messages, right-click
the desired messages and choose <span class="guimenu">Messages</span>+<span class="guimenu">Apply Filter</span> and the desired filter.
</p><p>
If your filters do not act as expected, monitor them with <span class="guimenu">Tools</span>+<span class="guimenu">Filter Log Viewer</span>. When logging is enabled in this dialog, it shows how
messages are processed by your filters and can help locate the problem.
</p></div></div></div><div class="sect1" title="5.3. Contacts"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.kontact.contact"></a>5.3. Contacts<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.contact">¶</a></span></h2></div></div></div><a class="indexterm" name="id524633"></a><a class="indexterm" name="id524642"></a><p>
The contacts component uses KAddressBook. You can also start it
separately with the command <span class="command"><strong>kaddressbook</strong></span>. Configure it
with <span class="guimenu">Settings</span>+<span class="guimenu">Configure
KAddressBook</span>. To search for a particular contact,
use the search bar. With <span class="guimenu">Filter</span>, select to display
only contacts in a certain category. Right-click a contact to open a menu
in which to select from a variety of options, such as sending the contact
information in an email.
</p><div class="figure"><a name="fig.kontact.cont"></a><p class="title"><b>Figure 5.3. The Kontact Address Book</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.kontact.cont">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="50%"><tr><td><img src="images/kontact-cont.png" width="100%" alt="The Kontact Address Book"></td></tr></table></div></div></div><br class="figure-break"><div class="sect2" title="5.3.1. Adding Contacts"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.contact.add"></a>5.3.1. Adding Contacts<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.contact.add">¶</a></span></h3></div></div></div><p>
To add a contact with the name and email address from an email,
right-click the address in the mail component and select <span class="guimenu">Open
in Address Book</span>. To add a new contact without using an email,
select <span class="guimenu">File</span>+<span class="guimenu">New
Contact</span> in the address component. Both methods
open a dialog in which to enter information about the contact.
</p><p>
In the <span class="guimenu">General</span> tab, enter basic contact information,
such as name, email addresses, and telephone numbers. Categories can be
used to sort addresses. <span class="guimenu">Details</span> contains more
specific information, such as birthday and spouse's name.
</p><p>
If your contact uses an instant messenger, you can add these identities
in <span class="guimenu">IM Addresses</span>. If you do this and have Kopete or
another KDE chat program running at the same time as Kontact, view
status information about these identities in Kontact. In <span class="guimenu">Crypto
Settings</span>, enter the contact's encryption data, such as public
key.
</p><p>
<span class="guimenu">Misc</span> has additional information, such as a photograph
and the location of the user's Free/Busy information. Use
<span class="guimenu">Custom Fields</span> to add your own information to the
contact or address book.
</p><p>
Contacts can also be imported in a variety of formats. Use <span class="guimenu">File</span>+<span class="guimenu">Import</span> and
select the desired format. Then select the file to import.
</p></div><div class="sect2" title="5.3.2. Creating a Distribution List"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.contact.list"></a>5.3.2. Creating a Distribution List<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.contact.list">¶</a></span></h3></div></div></div><p>
If you frequently send email messages to the same group of people, a
distribution list enables you to store multiple email addresses as a
single contact item so that you do not need to enter each name
individually in every email you send to that group. To create a
distribution list, proceed as follows:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Settings</span>+<span class="guimenu">Show Extension
Bar</span>+<span class="guimenu">Distribution List Editor</span>. A new section appears.
</p></li><li><p>
Click <span class="guimenu">New List</span>.
</p></li><li><p>
Enter a name for the list and click <span class="guimenu">OK</span>.
</p></li><li><p>
Add contacts to the list by dragging them from the address list and
dropping them in the distribution list window.
</p></li><li><p>
Use this list like you would an individual contact when creating an
email.
</p></li></ol></div></div><div class="sect2" title="5.3.3. Adding Address Books"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.contact.books"></a>5.3.3. Adding Address Books<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.contact.books">¶</a></span></h3></div></div></div><div class="important"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Important: Groupware Address Books"><tr class="head"><td width="32"><img alt="[Important]" src="admon/important.png"></td><th align="left">Groupware Address Books</th></tr><tr><td colspan="2" align="left" valign="top"><p>
<a class="indexterm" name="id524881"></a>
<a class="indexterm" name="id524891"></a>
The best way to add groupware resources is with the Groupware Wizard, a
separate tool. To use it, close Kontact then run
<span class="command"><strong>groupwarewizard</strong></span> in a command line or from the Office
group of the KDE menu. Select the server type (such as SLOX, GroupWise,
or Exchange) from the list offered, then enter the address and
authentication data. The wizard then adds the available resources to
Kontact.
</p></td></tr></table></div><p>
Kontact can access multiple address books, such as shared ones offered
by Novell GroupWise or an LDAP server. Select <span class="guimenu">View</span>+<span class="guimenu">Address Books</span>
to view the current address books. Press <span class="guimenu">Add</span> to add
one then select the type and enter the required information.
</p><p>
The check boxes in front of the address books show the activation status
of each address book. To prevent the display of a book without deleting
it, uncheck it. <span class="guimenu">Remove</span> deletes the selected book from
the list.
</p></div></div><div class="sect1" title="5.4. Calendar"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.kontact.cal"></a>5.4. Calendar<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.cal">¶</a></span></h2></div></div></div><a class="indexterm" name="id524945"></a><a class="indexterm" name="id524954"></a><p>
Kontact uses KOrganizer as its calendar component. You can also start it
separately with the command <span class="command"><strong>korganizer</strong></span>. To configure
it, use <span class="guimenu">Settings</span>+<span class="guimenu">Configure
Calendar</span>. With the calendar, enter appointments
and schedule meetings with others. If desired, you can be reminded of
upcoming events. You can also import, export, and archive calendars with
the options from the <span class="guimenu">File</span> menu.
</p><div class="figure"><a name="fig.kontact.cal"></a><p class="title"><b>Figure 5.4. The Kontact Calendar</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.kontact.cal">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="50%"><tr><td><img src="images/kontact-cal.png" width="100%" alt="The Kontact Calendar"></td></tr></table></div></div></div><br class="figure-break"><div class="sect2" title="5.4.1. Scheduling an Event"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.cal.event"></a>5.4.1. Scheduling an Event<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.cal.event">¶</a></span></h3></div></div></div><p>
Add a new event or meeting with <span class="guimenu">Actions</span>+<span class="guimenu">New Event</span>. Enter the desired details.
Under <span class="guimenu">Reminder</span>, specify the exact time (minutes,
hours, or days in advance) that the attendees should be reminded of the
event. If an event recurs, specify the appropriate interval. Another way
to create an event at a specific point in the calendar is to
double-click the corresponding field in one of the program's calendar
views. This opens the same dialog window as that available from the
menu. Alternatively, select a time range in the Calendar view and
right-click.
</p><p>
Specify the attendees of an event by entering their data manually in the
dialog or by inserting data from the address book. To enter data
manually, select <span class="guimenu">New</span>. To import data from the address
book, click <span class="guimenu">Select Addressee</span> then select the
corresponding entries from the dialog. To schedule the event based on
the participants' availability, go to <span class="guimenu">Free/Busy</span> and
click <span class="guimenu">Pick Date</span>.
</p><p>
Use the <span class="guimenu">Recurrence</span> tab to configure an event that
happens on a regular basis. <span class="guimenu">Attachments</span> can be
convenient for linking other information with the event, such as an
agenda for a meeting.
</p></div><div class="sect2" title="5.4.2. Adding Calendars"><div class="titlepage"><div><div><h3 class="title"><a name="sec.kontact.cal.cals"></a>5.4.2. Adding Calendars<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.cal.cals">¶</a></span></h3></div></div></div><div class="important"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Important: Groupware Calendars"><tr class="head"><td width="32"><img alt="[Important]" src="admon/important.png"></td><th align="left">Groupware Calendars</th></tr><tr><td colspan="2" align="left" valign="top"><p>
<a class="indexterm" name="id525097"></a>
<a class="indexterm" name="id525107"></a>
The best way to add groupware resources is with Groupware Wizard, a
separate tool. To use it, close Kontact then run
<span class="command"><strong>groupwarewizard</strong></span> in a command line or from the Office
group of the KDE menu. Select the server type (such as SLOX, GroupWise,
or Exchange) from the list offered then enter the address and
authentication data. The wizard adds the available resources to
Kontact.
</p></td></tr></table></div><p>
The calendar module can connect to multiple calendars simultaneously.
This is useful for combining a personal calendar with an organizational
one. To add a new calendar, click <span class="guimenu">Add</span> then select the
calendar type. Complete the necessary fields.
</p><p>
The check boxes in front of the calendars show the activation status of
each. To prevent the display of a calendar without deleting it, uncheck
it. <span class="guimenu">Remove</span> deletes the selected calendar from the
list.
</p></div></div><div class="sect1" title="5.5. For More Information"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.kontact.more"></a>5.5. For More Information<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.kontact.more">¶</a></span></h2></div></div></div><p>
Kontact includes help for itself and its various components. Access it
with <span class="guimenu">Help</span>+<span class="guimenu">Kontact
Handbook</span>. The project's Web page,
<a class="ulink" href="http://www.kontact.org" target="_top">http://www.kontact.org</a>, is also informative.
</p><a class="indexterm" name="id525169"></a><a class="indexterm" name="id525175"></a></div></div><div class="navfooter"><table width="100%" summary="Navigation footer" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.management.html">Information Management</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Part II. Information Management" href="part.management.html"><span>◀</span></a> <a accesskey="n" title="Chapter 6. Evolution: E-mailing and Calendaring" href="cha.gnome.evolution.html"><span>▶</span></a></strong></p></div></td></tr></table></div></body></html>
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