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<html><head><meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1"><title>Chapter 1. The OpenOffice.org Office Suite</title><link rel="stylesheet" href="susebooks.css" type="text/css"><meta name="generator" content="DocBook XSL Stylesheets V1.75.2"><link rel="home" href="index.html" title="Documentation"><link rel="up" href="part.ooo.html" title="Part I. OpenOffice.org Novell Edition"><link rel="prev" href="part.ooo.html" title="Part I. OpenOffice.org Novell Edition"><link rel="next" href="cha.oo.writer.html" title="Chapter 2. OpenOffice.org Writer"></head><body bgcolor="white" text="black" link="#0000FF" vlink="#840084" alink="#0000FF"><div class="navheader"><table width="100%" summary="Navigation header" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.ooo.html">OpenOffice.org Novell Edition</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Part I. OpenOffice.org Novell Edition" href="part.ooo.html"><span>◀</span></a> <a accesskey="n" title="Chapter 2. OpenOffice.org Writer" href="cha.oo.writer.html"><span>▶</span></a></strong></p></div></td></tr></table></div><div class="chapter" title="Chapter 1. The OpenOffice.org Office Suite"><div class="titlepage"><div><div><h2 class="title"><a name="cha.oo.oview"></a>Chapter 1. The OpenOffice.org Office Suite<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#cha.oo.oview">¶</a></span></h2></div></div></div><div class="toc"><p><b>Contents</b></p><dl><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.modules">1.1. OpenOffice.org Modules</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.new">1.2. What's New in OpenOffice.org 3.1.1?</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.novell">1.3. Novell Edition of OpenOffice.org</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.migration">1.4. Compatibility with Other Office Applications</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.start">1.5. Starting OpenOffice.org</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.passwd">1.6. Saving OpenOffice.org Files with a Password</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.cust">1.7. Customizing OpenOffice.org</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.global">1.8. Changing the Global Settings</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.templates">1.9. Using Templates</a></span></dt><dt><span class="sect1"><a href="cha.oo.oview.html#sec.oo.oview.help">1.10. For More Information</a></span></dt></dl></div><div class="abstract" title="Abstract"><p class="title"><b>Abstract</b></p><p>
OpenOffice.org is an open-source office suite that provides tools for all types of
office tasks such as writing texts, working with spreadsheets, or
creating graphics and presentations. With OpenOffice.org, you can use the same
data across different computing platforms. You can also open and edit
files in other formats, including Microsoft Office, then save them back
to this format, if needed. This chapter contains information that applies
to all of the OpenOffice.org modules and gives an overview of the features
specific to the Novell edition of OpenOffice.org that is shipped with
openSUSE®.
</p></div><div class="sect1" title="1.1. OpenOffice.org Modules"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.modules"></a>1.1. OpenOffice.org Modules<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.modules">¶</a></span></h2></div></div></div><div class="informalfigure"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="75%"><tr><td><img src="images/oo-wizard-impress.png" width="100%"></td></tr></table></div></div><p>
OpenOffice.org consists of several application modules (subprograms), which are
designed to interact with each other. They are listed in
<a class="xref" href="cha.oo.oview.html#tab.oo.oview.modules" title="Table 1.1. The OpenOffice.org Application Modules">Table 1.1</a>.
A full description of each module is available in the online help,
described in <a class="xref" href="cha.oo.oview.html#sec.oo.oview.help" title="1.10. For More Information">Section 1.10, “For More Information”</a>.
</p><div class="table"><a name="tab.oo.oview.modules"></a><p class="title"><b>Table 1.1. The OpenOffice.org Application Modules</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#tab.oo.oview.modules">¶</a></span></p><div class="table-contents"><table summary="The OpenOffice.org Application Modules" border="1"><colgroup><col><col></colgroup><thead><tr><th>
<p>
Module
</p>
</th><th>
<p>
Purpose
</p>
</th></tr></thead><tbody><tr><td>
<p>
Writer
</p>
</td><td>
<p>
Word processor application module
</p>
</td></tr><tr><td>
<p>
Calc
</p>
</td><td>
<p>
Spreadsheet application module
</p>
</td></tr><tr><td>
<p>
Impress
</p>
</td><td>
<p>
Presentation application module
</p>
</td></tr><tr><td>
<p>
Base
</p>
</td><td>
<p>
Database application module
</p>
</td></tr><tr><td>
<p>
Draw
</p>
</td><td>
<p>
Application module for drawing vector graphics
</p>
</td></tr><tr><td>
<p>
Math
</p>
</td><td>
<p>
Application module for generating mathematical formulas
</p>
</td></tr></tbody></table></div></div><br class="table-break"><p>
The following chapters cover individual OpenOffice.org modules:
</p><div class="variablelist"><dl><dt><span class="term"><a class="xref" href="cha.oo.writer.html" title="Chapter 2. OpenOffice.org Writer">Chapter 2, <i>OpenOffice.org Writer</i></a>
</span></dt><dd><p>
Introduces OpenOffice.org Writer.
</p></dd><dt><span class="term"><a class="xref" href="cha.oo.calc.html" title="Chapter 3. OpenOffice.org Calc">Chapter 3, <i>OpenOffice.org Calc</i></a>
</span></dt><dd><p>
Introduces OpenOffice.org Calc.
</p></dd><dt><span class="term"><a class="xref" href="cha.oo.various.html" title="Chapter 4. Further OpenOffice.org Modules">Chapter 4, <i>Further OpenOffice.org Modules</i></a>
</span></dt><dd><p>
Introduces OpenOffice.org Impress, Base, Draw, and Math.
</p></dd></dl></div></div><div class="sect1" title="1.2. What's New in OpenOffice.org 3.1.1?"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.new"></a>1.2. What's New in OpenOffice.org 3.1.1?<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.new">¶</a></span></h2></div></div></div><p>
For a list of new core features available with OpenOffice.org 3.1.1, refer to
<a class="ulink" href="http://development.openoffice.org/releases/3.1.1.html" target="_top">http://development.openoffice.org/releases/3.1.1.html</a>.
</p></div><div class="sect1" title="1.3. Novell Edition of OpenOffice.org"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.novell"></a>1.3. Novell Edition of OpenOffice.org<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.novell">¶</a></span></h2></div></div></div><p>
openSUSE® includes the Novell edition of OpenOffice.org. The Novell edition
includes several enhancements that are not yet included in the standard
edition:
</p><div class="variablelist"><dl><dt><span class="term">Excel VBA Macro Interoperability:</span></dt><dd><p>
OpenOffice.org Novell edition eases the migration of many macros from Microsoft
Excel. Although not all macros can be successfully migrated, this
interoperability offers more than the standard edition, which does not
support migration of macros.
</p></dd><dt><span class="term">Data Pilots:</span></dt><dd><p>
Data Pilots are interoperable with Microsoft Office PivotTables*.
OpenOffice.org Novell edition substantially improves the Data Pilot feature,
making it possible to edit pilots after creation.
</p></dd><dt><span class="term">Enhanced Fonts:</span></dt><dd><p>
Licensed fonts from Agfa* Monotype* which are metrically identical and
visually compatible with some of the key Microsoft fonts. This allows
OpenOffice.org Novell edition to match fonts when opening documents originally
composed in Microsoft Office, and very closely match pagination and
page formatting.
</p></dd><dt><span class="term">EMF+Support:</span></dt><dd><p>
The ability to render EMF+ formatted graphics.
</p></dd><dt><span class="term">SVG Support:</span></dt><dd><p>
The ability to import scalable vector graphics.
</p></dd><dt><span class="term">Import File Formats:</span></dt><dd><p>
Microsoft Works, WordPerfect* text and graphics, T602 files, Office
Open XML, and more.
</p></dd><dt><span class="term">GroupWise® Integration:</span></dt><dd><p>
OpenOffice.org Novell edition includes improved integration with ODMA (Open
Document Management Architecture) services, for example for GroupWise.
If you have the GroupWise client installed on the machine, OpenOffice.org
Novell edition will offer to open documents from GroupWise, or save
documents in GroupWise.
</p></dd></dl></div><p>
You can also use the standard edition of OpenOffice.org rather than the Novell
edition. If you install the latest version of OpenOffice.org, all of your Novell
edition files remain compatible. However, the standard edition does not
contain the enhancements made in the Novell edition.
</p></div><div class="sect1" title="1.4. Compatibility with Other Office Applications"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.migration"></a>1.4. Compatibility with Other Office Applications<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.migration">¶</a></span></h2></div></div></div><p>
OpenOffice.org can work with documents, spreadsheets, presentations, and databases
in many other formats, including Microsoft Office. They can be easily
opened like other files and saved back to the original format. Though
some work has already been invested in interoperability, occasionally
there are still formatting issues. If you have problems with your
documents, consider opening them in the original application and resaving
them in an open format such as RTF for text documents. In case of
migration problems with spreadsheets however, it is advisable to re-save
them as Excel files and use this as intermediate format (with CSV format
you would lose all cell formatting and CSV sometimes leads to incorrect
cell type detection for spreadsheets).
</p><div class="tip"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Tip: OpenOffice.org Migration Guide"><tr class="head"><td width="32"><img alt="[Tip]" src="admon/tip.png"></td><th align="left">OpenOffice.org Migration Guide</th></tr><tr><td colspan="2" align="left" valign="top"><p>
For useful information about migrating from other office suites to
OpenOffice.org, refer to the OpenOffice.org Migration Guide at
<a class="ulink" href="http://documentation.openoffice.org/manuals/oooauthors2/0600MG-MigrationGuide.pdf" target="_top">http://documentation.openoffice.org/manuals/oooauthors2/0600MG-MigrationGuide.pdf</a>.
</p></td></tr></table></div><div class="sect2" title="1.4.1. Converting Documents to the OpenOffice.org Format"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.oview.migration.convert"></a>1.4.1. Converting Documents to the OpenOffice.org Format<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.migration.convert">¶</a></span></h3></div></div></div><p>
OpenOffice.org can read, edit, and save documents in a number of formats. It is
not necessary to convert files from those formats to the OpenOffice.org format to
use those files. However, if you want to convert the files, you can do
so. To convert a number of documents, such as when first switching to
OpenOffice.org, do the following:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Select <span class="guimenu">File</span>+<span class="guimenu">Wizards</span>+<span class="guimenu">Document Converter</span>.
</p></li><li><p>
Choose the file format from which to convert.
</p><p>
There are several StarOffice and Microsoft Office formats available.
</p></li><li><p>
Click <span class="guimenu">Next</span>.
</p></li><li><p>
Specify where OpenOffice.org should look for templates and documents to convert
and in which directory the converted files should be placed.
</p><p>
Documents retrieved from a Windows partition are usually in a
subdirectory of <code class="filename">/windows</code>.
</p></li><li><p>
Make sure that all other settings are correct, then click
<span class="guimenu">Next</span>.
</p></li><li><p>
Review the summary of the actions to perform, then start the
conversion by clicking <span class="guimenu">Convert</span>. When everything is
done, close the Wizard by clicking <span class="guimenu">Close</span>.
</p><p>
The amount of time needed for the conversion depends on the number of
files and their complexity. For most documents, conversion does not
take very long.
</p></li></ol></div></div><div class="sect2" title="1.4.2. Sharing Files with Users of Other Office Suites"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.oview.migration.share"></a>1.4.2. Sharing Files with Users of Other Office Suites<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.migration.share">¶</a></span></h3></div></div></div><p>
OpenOffice.org is available for a number of operating systems. This makes it an
excellent tool when a group of users frequently need to share files and
do not use the same system on their computers.
</p><p>
When sharing documents with others, you have several options.
</p><div class="variablelist"><dl><dt><span class="term">If the recipient needs to be able to edit the file</span></dt><dd><p>
Save the document in the format the other user needs. For example, to
save as a Microsoft Word file, click <span class="guimenu">File</span>+<span class="guimenu">Save As</span>,
then select the Microsoft Word file type for the version of Word the
other user needs.
</p></dd><dt><span class="term">If the recipient only needs to read the document</span></dt><dd><p>
Export the document to a PDF file with <span class="guimenu">File</span>+<span class="guimenu">Export as PDF</span>. PDF files can be read on any platform using a PDF
viewer.
</p></dd><dt><span class="term">If you want to share a document for editing</span></dt><dd><p>
Agree on a common exchange format that works for everyone. TXT and
RTF formats, although limited in formatting, might be a good option
for text documents.
</p></dd><dt><span class="term">If you want to e-mail a document as a PDF</span></dt><dd><p>
Click <span class="guimenu">File</span>+<span class="guimenu">Send</span>+<span class="guimenu">E-mail as PDF</span>. Your default e-mail
program opens with the file attached.
</p></dd><dt><span class="term">If you want to e-mail a document to a Microsoft Word user</span></dt><dd><p>
Click <span class="guimenu">File</span>+<span class="guimenu">Send</span>+<span class="guimenu">E-mail as Microsoft Word</span>. Your
default e-mail program opens with the file attached.
</p></dd><dt><span class="term">Send a document as the body of an e-mail</span></dt><dd><p>
Click <span class="guimenu">File</span>+<span class="guimenu">Send</span>+<span class="guimenu">Document as E-mail</span>. Your default
e-mail program opens with the contents of the document as the e-mail
body.
</p></dd></dl></div></div></div><div class="sect1" title="1.5. Starting OpenOffice.org"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.start"></a>1.5. Starting OpenOffice.org<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.start">¶</a></span></h2></div></div></div><p>
To start the OpenOffice.org suite, press <span class="keycap">Alt</span>+<span class="keycap">F2</span> and enter <span class="command"><strong>ooffice</strong></span>. The
OpenOffice.org window opens.
</p><div class="informalfigure"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="55%"><tr><td><img src="images/oo_startcenter.png" width="100%"></td></tr></table></div></div><p>
In the selection dialog, choose the module you want to open or which file
type you want to create. If any OpenOffice.org application is open, you can start
any of the other applications by clicking <span class="guimenu">File</span>+<span class="guimenu">New</span>+<span class="guimenu">Name of
Application</span>.
</p><p>
You can also start individual OpenOffice.org modules from your main menu or by
pressing <span class="keycap">Alt</span>+<span class="keycap">F2</span> and entering the command for the respective module. For
example, enter <span class="command"><strong>oowriter</strong></span> to start OpenOffice.org Writer, or
<span class="command"><strong>oocalc</strong></span> to start Calculator, or
<span class="command"><strong>ooimpress</strong></span> to start Impress.
</p></div><div class="sect1" title="1.6. Saving OpenOffice.org Files with a Password"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.passwd"></a>1.6. Saving OpenOffice.org Files with a Password<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.passwd">¶</a></span></h2></div></div></div><p>
You can save files, no matter in which OpenOffice.org format, with a password.
Note that this offers limited protection only. For stronger protection,
use encryption methods as described in
Chapter <i>Encrypting Partitions and Files</i> (↑Security Guide). To save a file with a
password, select <span class="guimenu">File</span>+<span class="guimenu">Save</span> or <span class="guimenu">File</span>+<span class="guimenu">Save As</span>. In the
dialog that opens, activate the <span class="guimenu">Save with password</span>
check box and click <span class="guimenu">OK</span>. After you have typed and
confirmed your password, your file will be saved. The next time a user
opens the file, he will be prompted for the password.
</p><p>
To change the password, either overwrite the same file by selecting
<span class="guimenu">File</span>+<span class="guimenu">Save As</span> or select <span class="guimenu">File</span>+<span class="guimenu">Properties</span> and click <span class="guimenu">Change
Password</span> to access the password dialog.
</p></div><div class="sect1" title="1.7. Customizing OpenOffice.org"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.cust"></a>1.7. Customizing OpenOffice.org<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.cust">¶</a></span></h2></div></div></div><p>
You can customize OpenOffice.org to best suit your needs and working style.
Toolbars, menus, and keyboard shortcuts can all be reconfigured to help
you more quickly access the features you use the most. You can also
assign macros to application events if you want specific actions to occur
when those events take place. For example, if you always work with a
specific spreadsheet, you can create a macro that opens the spreadsheet
and assign the macro to the Start Application event.
</p><p>
This section contains simple, generic instructions for customizing your
environment. The changes you make are effective immediately, so you can
see if the changes are what you wanted and go back and modify them if
they are not. See the OpenOffice.org help files for detailed instructions.
</p><p>
To access the customization dialog in any open OpenOffice.org module, select
<span class="guimenu">Tools</span>+<span class="guimenu">Customize</span>.
</p><div class="figure"><a name="fig.oo.oview.custom"></a><p class="title"><b>Figure 1.1. Customization Dialog in Writer</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.oo.oview.custom">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="50%"><tr><td><img src="images/oo_customize_main.png" width="100%" alt="Customization Dialog in Writer"></td></tr></table></div></div></div><br class="figure-break"><div class="procedure" title="Procedure 1.1. Customizing Toolbars"><a name="id390968"></a><p class="title"><b>Procedure 1.1. Customizing Toolbars</b></p><ol class="procedure" type="1"><li><p>
In the customization dialog, click the <span class="guimenu">Toolbar</span> tab.
</p></li><li><p>
From the <span class="guimenu">Toolbar</span> drop-down list, select the toolbar
you want to customize.
</p></li><li><p>
Select the check boxes next to the commands you want to appear on the
toolbar, and deselect the check boxes next to the commands you do not
want to appear. A short description for each command is shown at the
bottom of the dialog.
</p></li><li><p>
With <span class="guimenu">Save In</span>, select whether to save your customized
toolbar in the current OpenOffice.org module or in the current document. If you
decide to save it in the OpenOffice.org module, the customized toolbar is used
whenever you open that module. If you decide to save it together with
the current document, the customized toolbar is used whenever you open
that document.
</p></li><li><p>
Repeat to customize additional toolbars.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><p>
If you want to switch back to the original settings again, open the
customization dialog, click the <span class="guimenu">Toolbar</span> drop-down list
and select <span class="guimenu">Restore Default Settings</span>. Click
<span class="guimenu">Yes</span> and <span class="guimenu">Reset</span> to proceed.
</p><div class="procedure" title="Procedure 1.2. Showing or Hiding Buttons in the Toolbar"><a name="id384168"></a><p class="title"><b>Procedure 1.2. Showing or Hiding Buttons in the Toolbar</b></p><ol class="procedure" type="1"><li><p>
Click the arrow icon at the right edge of the toolbar you want to
change.
</p></li><li><p>
Click <span class="guimenu">Visible Buttons</span> to display a list of buttons.
</p></li><li><p>
Select the buttons in the list to enable (check) or disable (uncheck)
them.
</p></li></ol></div><div class="procedure" title="Procedure 1.3. Customizing Menus"><a name="id348548"></a><p class="title"><b>Procedure 1.3. Customizing Menus</b></p><p>
You can add or delete items from current menus, reorganize menus, and
even create new menus.
</p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Tools</span>+<span class="guimenu">Customize</span>+<span class="guimenu">Menus</span>.
</p></li><li><p>
Select the menu you want to change, or click <span class="guimenu">New</span> to
create a new menu.
</p><p>
Click <span class="guimenu">Help</span> for more information about the options in
the <span class="guimenu">Customize</span> dialog.
</p></li><li><p>
Modify, add, or delete menu items as desired.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><div class="procedure" title="Procedure 1.4. Customizing Keyboard Shortcuts"><a name="id419703"></a><p class="title"><b>Procedure 1.4. Customizing Keyboard Shortcuts</b></p><p>
You can reassign currently assigned keyboard shortcuts and assign new
shortcuts to frequently used functions.
</p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Tools</span>+<span class="guimenu">Customize</span>+<span class="guimenu">Keyboard</span>.
</p></li><li><p>
Select the keys you want to assign to a shortcut.
</p></li><li><p>
Select a <span class="guimenu">Category</span> and an appropriate
<span class="guimenu">function</span>.
</p></li><li><p>
Click <span class="guimenu">Modify</span> to assign the function to the key or
<span class="guimenu">Delete</span> to remove an existing assignment.
</p><div class="note"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Note: Further Information"><tr class="head"><td width="32"><img alt="[Note]" src="admon/note.png"></td><th align="left">Further Information</th></tr><tr><td colspan="2" align="left" valign="top"><p>
Click <span class="guimenu">Help</span> for more information about the options
in the <span class="guimenu">Customize</span> dialog.
</p></td></tr></table></div></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><div class="procedure" title="Procedure 1.5. Customizing Events"><a name="id322150"></a><p class="title"><b>Procedure 1.5. Customizing Events</b></p><p>
OpenOffice.org also provides ways to assign macros to events such as application
startup or the saving of a document. The assigned macro runs
automatically whenever the selected event occurs.
</p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">Tools</span>+<span class="guimenu">Customize</span>+<span class="guimenu">Events</span>.
</p></li><li><p>
Select the event you want to change.
</p><p>
Click <span class="guimenu">Help</span> for more information about the options in
the <span class="guimenu">Customize</span> dialog box.
</p></li><li><p>
Assign or remove macros for the selected event.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div></div><div class="sect1" title="1.8. Changing the Global Settings"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.global"></a>1.8. Changing the Global Settings<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.global">¶</a></span></h2></div></div></div><p>
Global settings can be changed in any OpenOffice.org application by clicking
<span class="guimenu">Tools</span>+<span class="guimenu">Options</span> on the menu bar. This opens the window shown in the figure
below. A tree structure is used to display categories of settings.
</p><div class="figure"><a name="fig.ooo.cust.globalsettings"></a><p class="title"><b>Figure 1.2. The Options Window</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.ooo.cust.globalsettings">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="75%"><tr><td><img src="images/oo_options.png" width="100%" alt="The Options Window"></td></tr></table></div></div></div><br class="figure-break"><p>
The settings categories that appear depend on the module you are working
in. For example, if you are in Writer, the OpenOffice.org Writer category appears
in the list, but the OpenOffice.org Calc category does not. The OpenOffice.org Base
category appears in both Calc and Writer. The Application column in the
table shows where each setting category is available.
</p><p>
The following table lists the settings categories along with a brief
description of each category:
</p><div class="table"><a name="tab.ooo.globalcategory"></a><p class="title"><b>Table 1.2. Global Setting Categories</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#tab.ooo.globalcategory">¶</a></span></p><div class="table-contents"><table summary="Global Setting Categories" border="1"><colgroup><col><col><col align="center"></colgroup><thead><tr><th>
<p>
Settings​ Category
</p>
</th><th>
<p>
Description
</p>
</th><th align="center">
<p>
Application
</p>
</th></tr></thead><tbody><tr><td>
<p>
<span class="guimenu">OpenOffice.org</span>
</p>
</td><td>
<p>
Various basic settings, including your user data (such as your
address and e-mail), important paths, and settings for printers and
external programs.
</p>
</td><td align="center">
<p>
All
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Load/Save</span>
</p>
</td><td>
<p>
Includes the settings related to the opening and saving of several
file types. There is a dialog for general settings and several
special dialogs to define how external formats should be handled.
</p>
</td><td align="center">
<p>
All
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Language​ Settings</span>
</p>
</td><td>
<p>
Covers the various settings related to languages and writing aids,
such as your locale and spell checker settings. This is also the
place to enable support for Asian languages.
</p>
</td><td align="center">
<p>
All
</p>
</td></tr><tr><td>
<p>
<span class="guimenu"> OpenOffice.org​ Writer</span>
</p>
</td><td>
<p>
Configures the global word processing options, such as the basic
fonts and layout that Writer should use.
</p>
</td><td align="center">
<p>
Writer
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">OpenOffice.org​ Writer/Web</span>
</p>
</td><td>
<p>
Changes the settings related to the HTML authoring features of
OpenOffice.org.
</p>
</td><td align="center">
<p>
Writer
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">OpenOffice.org​ Calc</span>
</p>
</td><td>
<p>
Changes the settings for Calc, such as those related to sorting
lists and grids.
</p>
</td><td align="center">
<p>
Calc
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">OpenOffice.org​ Impress</span>
</p>
</td><td>
<p>
Changes the settings that should apply to all presentations. For
example, you can specify the measurement unit for the grid used to
arrange elements.
</p>
</td><td align="center">
<p>
Impress
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">OpenOffice.org​ Draw</span>
</p>
</td><td>
<p>
Includes the settings related to the vector drawing module, such as
the drawing scale, grid properties, and some print options.
</p>
</td><td align="center">
<p>
Draw
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">OpenOffice.org​ Math</span>
</p>
</td><td>
<p>
Provides a single dialog to set special print options for formulas.
</p>
</td><td align="center">
<p>
Math
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">OpenOffice.org​ Base</span>
</p>
</td><td>
<p>
Provides dialogs to set and edit connections and registered
databases.
</p>
</td><td align="center">
<p>
Base
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Charts</span>
</p>
</td><td>
<p>
Defines the default colors used for newly created charts.
</p>
</td><td align="center">
<p>
All
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Internet</span>
</p>
</td><td>
<p>
Includes the dialogs to configure any proxies and to change settings
related to search engines.
</p>
</td><td align="center">
<p>
All
</p>
</td></tr></tbody></table></div></div><br class="table-break"><div class="important"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Important: Settings Apply Globally"><tr class="head"><td width="32"><img alt="[Important]" src="admon/important.png"></td><th align="left">Settings Apply Globally</th></tr><tr><td colspan="2" align="left" valign="top"><p>
All settings listed in the table are applied
<span class="emphasis"><em>globally</em></span> for the specified applications. They are
used as defaults for every new document you create.
</p></td></tr></table></div></div><div class="sect1" title="1.9. Using Templates"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.templates"></a>1.9. Using Templates<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.templates">¶</a></span></h2></div></div></div><p>
A template is a document containing only the styles (and content) that
you want to appear in every document of that type. When a document is
created or opened with the template, the styles are automatically applied
to that document. Templates greatly enhance the use of OpenOffice.org by
simplifying formatting tasks for a variety of different types of
documents. For example, in a word processor, you might write letters,
memos, and reports, all of which look different and require different
styles. Or for spreadsheets, you might want to use different cell styles
or headings for certain types of spreadsheets. If you use templates for
each of your document types, the styles you need for each document are
always readily available.
</p><p>
OpenOffice.org comes with a set of predefined templates, and you can find
additional templates on the Internet. For details, see
<a class="xref" href="cha.oo.oview.html#sec.oo.oview.help" title="1.10. For More Information">Section 1.10, “For More Information”</a>. If you want to create your own
templates, this requires some up-front planning. You need to determine
how you want the document to look so you can create the styles you need
in that template.
</p><p>
A detailed explanation of templates is beyond the scope of this section.
<a class="xref" href="cha.oo.oview.html#pro.oo.oview.templates" title="Procedure 1.6. Creating OpenOffice.org Templates">Procedure 1.6, “Creating OpenOffice.org Templates”</a> only shows how to generate a
template from an existing document.
</p><div class="procedure" title="Procedure 1.6. Creating OpenOffice.org Templates"><a name="pro.oo.oview.templates"></a><p class="title"><b>Procedure 1.6. Creating OpenOffice.org Templates</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#pro.oo.oview.templates">¶</a></span></p><p>
For text documents, spreadsheets, presentations, and drawings, you can
easily create a template from an existing document as follows:
</p><ol class="procedure" type="1"><li><p>
Start OpenOffice.org and open or create a document that contains the styles and
content that you want to re-use for other documents of that type.
</p></li><li><p>
Click <span class="guimenu">File</span>+<span class="guimenu">Templates</span>+<span class="guimenu">Save</span>.
</p></li><li><p>
Specify a name for the template.
</p></li><li><p>
In the <span class="guimenu">Categories</span> box, click the category you want
to place the template in. The category is the folder where the template
is stored.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><div class="note"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Note: Converting Former Microsoft Word Templates"><tr class="head"><td width="32"><img alt="[Note]" src="admon/note.png"></td><th align="left">Converting Former Microsoft Word Templates</th></tr><tr><td colspan="2" align="left" valign="top"><p>
You can convert Microsoft Word templates like you would any other Word
document. See <a class="xref" href="cha.oo.oview.html#sec.oo.oview.migration.convert" title="1.4.1. Converting Documents to the OpenOffice.org Format">Section 1.4.1, “Converting Documents to the OpenOffice.org Format”</a> for
information.
</p></td></tr></table></div></div><div class="sect1" title="1.10. For More Information"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.oview.help"></a>1.10. For More Information<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.oview.help">¶</a></span></h2></div></div></div><p>
OpenOffice.org contains extensive online help. In addition, a large community of
users and developers support it. The following lists shows some of the
places where you can go for additional information.
</p><div class="variablelist"><dl><dt><span class="term">OpenOffice.org Online Help Menu</span></dt><dd><p>
Extensive help on performing any task in OpenOffice.org.
</p></dd><dt><span class="term"><a class="ulink" href="http://support.openoffice.org/index.html" target="_top">http://support.openoffice.org/index.html</a>
</span></dt><dd><p>
Official OpenOffice.org support page. provides manuals, tutorials, user and
developer forums, users@openoffice.org mailing list, Frequently Asked
Questions, and much more
</p></dd><dt><span class="term"><a class="ulink" href="http://documentation.openoffice.org/manuals/oooauthors2/0600MG-MigrationGuide.pdf" target="_top">http://documentation.openoffice.org/manuals/oooauthors2/0600MG-MigrationGuide.pdf</a>
</span></dt><dd><p>
OpenOffice.org Migration Guide. Provides information about migrating to OpenOffice.org
from other office suites, including Microsoft Office.
</p></dd><dt><span class="term"><a class="ulink" href="http://www.taming-openoffice-org.com/" target="_top">http://www.taming-openoffice-org.com/</a>
</span></dt><dd><p>
Taming OpenOffice.org: Books, news, tips and tricks.
</p></dd><dt><span class="term"><a class="ulink" href="http://www.pitonyak.org/oo.php" target="_top">http://www.pitonyak.org/oo.php</a>
</span></dt><dd><p>
Extensive information about creating and using macros.
</p></dd><dt><span class="term"><a class="ulink" href="http://documentation.openoffice.org/Samples_Templates/User/template_2_x/index.html" target="_top">http://documentation.openoffice.org/Samples_Templates/User/template_2_x/index.html</a>
</span></dt><dd><p>
The OpenOffice.org documentation Web site provides templates for Writer, Calc,
Impress, and Draw. Including thesis templates, Curriculum Vitae or
templates for CD cases, fax cover sheets, and much more.
</p></dd><dt><span class="term"><a class="ulink" href="http://www.worldlabel.com/Pages/openoffice-template.htm" target="_top">http://www.worldlabel.com/Pages/openoffice-template.htm</a>
</span></dt><dd><p>
Various templates for creating labels with OpenOffice.org.
</p></dd><dt><span class="term"><a class="ulink" href="http://documentation.openoffice.org/HOW_TO/index.html" target="_top">http://documentation.openoffice.org/HOW_TO/index.html</a>
</span></dt><dd><p>
Detailed HOWTOs for various OpenOffice.org tasks, including how to create and
use templates.
</p></dd></dl></div></div></div><div class="navfooter"><table width="100%" summary="Navigation footer" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.ooo.html">OpenOffice.org Novell Edition</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Part I. OpenOffice.org Novell Edition" href="part.ooo.html"><span>◀</span></a> <a accesskey="n" title="Chapter 2. OpenOffice.org Writer" href="cha.oo.writer.html"><span>▶</span></a></strong></p></div></td></tr></table></div></body></html>
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