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<html><head><meta http-equiv="Content-Type" content="text/html; charset=ISO-8859-1"><title>Chapter 2. OpenOffice.org Writer</title><link rel="stylesheet" href="susebooks.css" type="text/css"><meta name="generator" content="DocBook XSL Stylesheets V1.75.2"><link rel="home" href="index.html" title="Documentation"><link rel="up" href="part.ooo.html" title="Part I. OpenOffice.org Novell Edition"><link rel="prev" href="cha.oo.oview.html" title="Chapter 1. The OpenOffice.org Office Suite"><link rel="next" href="cha.oo.calc.html" title="Chapter 3. OpenOffice.org Calc"></head><body bgcolor="white" text="black" link="#0000FF" vlink="#840084" alink="#0000FF"><div class="navheader"><table width="100%" summary="Navigation header" border="0" class="bctable"><tr><td width="80%"><div class="breadcrumbs"><p><a href="index.html"> Documentation</a><span class="breadcrumbs-sep"> > </span><a href="book.apps.html">Application Guide</a><span class="breadcrumbs-sep"> > </span><a href="part.ooo.html">OpenOffice.org Novell Edition</a><span class="breadcrumbs-sep"> > </span><strong><a accesskey="p" title="Chapter 1. The OpenOffice.org Office Suite" href="cha.oo.oview.html"><span>◀</span></a> <a accesskey="n" title="Chapter 3. OpenOffice.org Calc" href="cha.oo.calc.html"><span>▶</span></a></strong></p></div></td></tr></table></div><div class="chapter" title="Chapter 2. OpenOffice.org Writer"><div class="titlepage"><div><div><h2 class="title"><a name="cha.oo.writer"></a>Chapter 2. OpenOffice.org Writer<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#cha.oo.writer">¶</a></span></h2></div></div></div><div class="toc"><p><b>Contents</b></p><dl><dt><span class="sect1"><a href="cha.oo.writer.html#sec.oo.writer.new">2.1. What's New in Writer?</a></span></dt><dt><span class="sect1"><a href="cha.oo.writer.html#sec.oo.writer.createnew">2.2. Creating a New Document</a></span></dt><dt><span class="sect1"><a href="cha.oo.writer.html#sec.oo.writer.share">2.3. Sharing Documents with Other Word Processors</a></span></dt><dt><span class="sect1"><a href="cha.oo.writer.html#sec.oo.writer.styles">2.4. Formatting with Styles</a></span></dt><dt><span class="sect1"><a href="cha.oo.writer.html#sec.oo.writer.largedocs">2.5. Working with Large Documents</a></span></dt><dt><span class="sect1"><a href="cha.oo.writer.html#sec.oo.writer.html">2.6. Using Writer as an HTML Editor</a></span></dt></dl></div><p>
OpenOffice.org Writer is a full-featured word processor with page and text
formatting capabilities. Its interface is similar to interfaces of other
major word processors, and it includes some features that are usually
found only in expensive desktop publishing applications.
</p><p>
This chapter highlights a few key features of Writer. For more information
about these features and for complete instructions for using Writer, look
at the OpenOffice.org help or at the sources listed in
<a class="xref" href="cha.oo.oview.html#sec.oo.oview.help" title="1.10. For More Information">Section 1.10, “For More Information”</a>.
</p><p>
Much of the information in this chapter can also be applied to other OpenOffice.org
modules. For example, other modules use styles similarly to how they are
used in Writer.
</p><div class="sect1" title="2.1. What's New in Writer?"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.writer.new"></a>2.1. What's New in Writer?<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.new">¶</a></span></h2></div></div></div><p>
Find some major enhancements listed below.
</p><div class="variablelist"><dl><dt><span class="term">Displaying Multiple Pages in Editing Mode</span></dt><dd><p>
OpenOffice.org now includes a set of icons at the right corner of the status
bar that allows you to display multiple pages in the editing mode.
With the slide bar, zoom seamlessly in and out of the document. When
zooming out, OpenOffice.org displays more pages of your document.
</p></dd><dt><span class="term">Display and Usability of Notes</span></dt><dd><p>
When editing or reviewing a document, users can add notes to the text.
In contrast to earlier versions of OpenOffice.org where notes were only shown
as small rectangles within the text, the notes are now displayed on
the side of the document. Notes from different users are displayed in
different colors and also show editing date and time.
</p><div class="informalfigure"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="60%"><tr><td><img src="images/oowriter_notes.png" width="100%"></td></tr></table></div></div></dd></dl></div><p>
The Novell edition of OpenOffice.org includes additional features available also
in Writer, like enhanced fonts, support of certain file formats or
GroupWise integration. For more details, refer to
<a class="xref" href="cha.oo.oview.html#sec.oo.oview.novell" title="1.3. Novell Edition of OpenOffice.org">Section 1.3, “Novell Edition of OpenOffice.org”</a>.
</p></div><div class="sect1" title="2.2. Creating a New Document"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.writer.createnew"></a>2.2. Creating a New Document<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.createnew">¶</a></span></h2></div></div></div><p>
There are two ways to create a new document.
</p><p>
To create a document from scratch, click <span class="guimenu">File</span>+<span class="guimenu">New</span>+<span class="guimenu">Text
Document</span>.
</p><p>
To use a standard format and predefined elements for your own documents,
try a wizard. For example, to create a business letter, click
<span class="guimenu">File</span>+<span class="guimenu">Wizards</span>+<span class="guimenu">Letter</span>. Using the wizard's dialogs,
easily create a basic document using a standard format. A sample wizard
dialog is shown in
<a class="xref" href="cha.oo.writer.html#fig.oo.writer.createnew.wizard" title="Figure 2.1. An OpenOffice.org Wizard">Figure 2.1</a>.
</p><div class="figure"><a name="fig.oo.writer.createnew.wizard"></a><p class="title"><b>Figure 2.1. An OpenOffice.org Wizard</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.oo.writer.createnew.wizard">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="75%"><tr><td><img src="images/oo-wizard.png" width="100%" alt="An OpenOffice.org Wizard"></td></tr></table></div></div></div><br class="figure-break"><p>
Enter text in the document window as desired. Use the
<span class="guimenu">Formatting</span> toolbar or the <span class="guimenu">Format</span>
menu to adjust the appearance of the document. Use the
<span class="guimenu">File</span> menu or the relevant buttons in the toolbar to
print and save your document. With the options under
<span class="guimenu">Insert</span>, add extra items to your document, such as a
table, picture, or chart.
</p></div><div class="sect1" title="2.3. Sharing Documents with Other Word Processors"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.writer.share"></a>2.3. Sharing Documents with Other Word Processors<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.share">¶</a></span></h2></div></div></div><p>
You can use Writer to edit documents created in a variety of other word
processors. For example, you can import a Microsoft Word document, edit
it, and save it again as a Word document. Most Word documents can be
imported into OpenOffice.org without any problem. Formatting, fonts, and all other
aspects of the document remain intact. However, some very complex
documents (such as documents containing complicated tables, Word macros,
or unusual fonts or formatting) might require some editing after being
imported. OpenOffice.org can also save in many popular word processing formats.
Likewise, documents created in OpenOffice.org and saved as Word files can be
opened in Microsoft Word.
</p><p>
This means if you use OpenOffice.org in an environment where you frequently share
documents with Word users, you should have little or no trouble
exchanging document files. Just open the files, edit them, and save them
as Word files.
</p></div><div class="sect1" title="2.4. Formatting with Styles"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.writer.styles"></a>2.4. Formatting with Styles<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.styles">¶</a></span></h2></div></div></div><p>
OpenOffice.org uses styles for applying consistent formatting to various elements
in a document. The following types of styles are available via the
<span class="guimenu">Format</span> menu:
</p><div class="table"><a name="tab.oo.writer.styles"></a><p class="title"><b>Table 2.1. About the Types of Styles</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#tab.oo.writer.styles">¶</a></span></p><div class="table-contents"><table summary="About the Types of Styles" border="1"><colgroup><col><col></colgroup><thead><tr><th>
<p>
Type of Style
</p>
</th><th>
<p>
What it Does
</p>
</th></tr></thead><tbody><tr><td>
<p>
<span class="guimenu">Paragraph</span>
</p>
</td><td>
<p>
Applies standardized formatting to the various types of paragraphs
in your document. For example, apply a paragraph style to a
first-level heading to set the font and font size, spacing above and
below the heading, location of the heading, and other formatting
specifications.
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Character</span>
</p>
</td><td>
<p>
Applies standardized formatting for types of text. For example, if
you want emphasized text to appear in italics, you can create an
emphasis style that italicizes selected text when you apply the
style to it.
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Frame/Object</span>
</p>
</td><td>
<p>
Applies standardized formatting to frames. For example, if your
document uses sidebars, you can create frames with specified
graphics, borders, location, and other formatting so that all of
your sidebars have a consistent appearance.
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Page</span>
</p>
</td><td>
<p>
Applies standardized formatting to a specified type of page. For
example, if every page of your document contains a header and footer
except for the first page, you can use a first page style that
disables headers and footers. You can also use different page styles
for left and right pages so that you have bigger margins on the
insides of pages and your page numbers appear on an outside corner.
</p>
</td></tr><tr><td>
<p>
<span class="guimenu">Bullets and numbering</span>
</p>
</td><td>
<p>
Applies standardized formatting to specified list types. For
example, you can define a checklist with square check boxes and a
bullet list with round bullets, then easily apply the correct style
when creating your lists.
</p>
</td></tr></tbody></table></div></div><br class="table-break"><div class="sect2" title="2.4.1. The Styles and Formatting Window"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.styles.window"></a>2.4.1. The Styles and Formatting Window<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.styles.window">¶</a></span></h3></div></div></div><p>
The <span class="guimenu">Styles and Formatting</span> window (called the
<span class="guimenu">Stylist</span> in earlier versions of OpenOffice.org) is a versatile
formatting tool for applying styles to text, paragraphs, pages, frames,
and lists. To open this window, click <span class="guimenu">Format</span>+<span class="guimenu">Styles and Formatting</span>.
</p><div class="figure"><a name="fig.oo.writer.stylist"></a><p class="title"><b>Figure 2.2. Styles and Formatting Window</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.oo.writer.stylist">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="45%"><tr><td><img src="images/oo-stylist.png" width="100%" alt="Styles and Formatting Window"></td></tr></table></div></div></div><br class="figure-break"><p>
OpenOffice.org comes with several predefined styles. You can use these styles as
they are, modify them, or create new styles. Use the icons at the top of
the window to display formatting styles for the most common elements
like paragraphs, frames, pages or lists. Go on with the instructions
below, to get to know more about styles.
</p></div><div class="sect2" title="2.4.2. Applying a Style"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.styles.apply"></a>2.4.2. Applying a Style<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.styles.apply">¶</a></span></h3></div></div></div><p>
To apply a style, select the element you want to apply the style to, and
then double-click the style in the <span class="guimenu">Styles and
Formatting</span> window. For example, to apply a style to a
paragraph, place the cursor anywhere in that paragraph and double-click
the desired paragraph style.
</p><div class="tip"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Tip: Docking the Style and Formatting Window"><tr class="head"><td width="32"><img alt="[Tip]" src="admon/tip.png"></td><th align="left">Docking the Style and Formatting Window</th></tr><tr><td colspan="2" align="left" valign="top"><p>
By default, the <span class="guimenu">Styles and Formatting</span> window is a
floating window; that is, it opens in its own window that you can place
anywhere on the screen. To make it appear always in the same part of
the Writer interface, you can <code class="literal">dock</code> the
<span class="guimenu">Styles and Formatting</span> window. To do so, drag its
title bar to the left or right side of the main Writer window until a
grey frame appears, then release the mouse button to position it there.
To undock the window and make it appear as a floating window again,
just drag its title bar to a different place.
</p><p>
The docking/undocking mechanism applies to some other windows in OpenOffice.org
as well, including the Navigator.
</p></td></tr></table></div></div><div class="sect2" title="2.4.3. Changing a Style"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.styles.change"></a>2.4.3. Changing a Style<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.styles.change">¶</a></span></h3></div></div></div><p>
With styles, you can change formatting throughout a document by changing
a style, rather than applying the change separately everywhere you want
to apply the new formatting.
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
In the <span class="guimenu">Styles and Formatting</span> window, right-click
the style you want to change.
</p></li><li><p>
Click <span class="guimenu">Modify</span>.
</p></li><li><p>
Change the settings for the selected style.
</p><p>
For information about the available settings, refer to the OpenOffice.org
online help.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div></div><div class="sect2" title="2.4.4. Creating a Style"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.styles.create"></a>2.4.4. Creating a Style<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.styles.create">¶</a></span></h3></div></div></div><p>
OpenOffice.org comes with a collection of styles to suit many users’ needs.
However, most users eventually need a style that does not yet exist. To
create a new style:
</p><div class="procedure"><ol class="procedure" type="1"><li><p>
Right-click in any empty space in the <span class="guimenu">Styles and
Formatting</span> window.
</p><p>
Make sure you are in the list of styles for the type of style you want
to create. For example, if you are creating a character style, make
sure you are in the character style list.
</p></li><li><p>
Click <span class="guimenu">New</span>.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li><li><p>
Name your style and choose the settings you want applied with that
style.
</p><p>
For details about the style options available in any tab, click that
tab and then click <span class="guimenu">Help</span>.
</p></li></ol></div></div><div class="sect2" title="2.4.5. Using Styles Versus Using Formatting Buttons and Menu Options"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.styles.use"></a>2.4.5. Using Styles Versus Using Formatting Buttons and Menu Options<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.styles.use">¶</a></span></h3></div></div></div><p>
Using styles, rather than the <span class="guimenu">Format</span> menu options and
buttons, helps to give your pages, paragraphs, texts, and lists a more
consistent look and makes it easier to change your formatting. For
example, if you emphasize text by selecting it and clicking the
<span class="guimenu">Bold</span> button, then later decide you want emphasized
text to be italicized, you need to find all of your bolded text and
manually change it to italics. If you use a character style, you only
need to change the style from bold to italics and all text that has been
formatted with that style automatically changes from bold to italics.
</p><p>
Text that is formatted with a menu option or button overrides any styles
you have applied. If you use the <span class="guimenu">Bold</span> button to
format some text and an emphasis style to format other text, then
changing the style does not change the text that you formatted with the
button, even if you later apply the style to the text you bolded with
the button. You must manually unbold the text and then apply the style.
</p><p>
Likewise, if you manually format your paragraphs using <span class="guimenu">Format</span>+<span class="guimenu">Paragraph</span>, it
is easy to end up with inconsistent paragraph formatting. This is
especially true if you copy and paste paragraphs from other documents
with different formatting. However, if you apply paragraph styles,
formatting remains consistent. If you change a style, the change is
automatically applied to all paragraphs formatted with that style.
</p></div></div><div class="sect1" title="2.5. Working with Large Documents"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.writer.largedocs"></a>2.5. Working with Large Documents<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.largedocs">¶</a></span></h2></div></div></div><p>
You can use Writer to work on large documents. Large documents can be
either a single file or a collection of files assembled into a single
document.
</p><div class="sect2" title="2.5.1. Navigating in Large Documents"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.largedocs.navig"></a>2.5.1. Navigating in Large Documents<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.largedocs.navig">¶</a></span></h3></div></div></div><p>
The Navigator tool displays information about the contents of a
document. It also lets you quickly jump to different elements. For
example, you can use the Navigator to get a quick overview of all images
included in the document.
</p><p>
To open the Navigator, click <span class="guimenu">View</span>+<span class="guimenu">Navigator</span> or press <span class="keycap">F5</span>.
The elements listed in the Navigator vary according to the document
loaded in Writer.
</p><div class="figure"><a name="fig.ooo.navigator"></a><p class="title"><b>Figure 2.3. Navigator Tool in Writer</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#fig.ooo.navigator">¶</a></span></p><div class="figure-contents"><div class="mediaobject"><table border="0" summary="manufactured viewport for HTML img" cellspacing="0" cellpadding="0" width="45%"><tr><td><img src="images/oo_navigator.png" width="100%" alt="Navigator Tool in Writer"></td></tr></table></div></div></div><br class="figure-break"><p>
Click an item in the Navigator to jump to that item in the document.
</p></div><div class="sect2" title="2.5.2. Using Master Documents"><div class="titlepage"><div><div><h3 class="title"><a name="sec.oo.writer.largedocs.masterdoc"></a>2.5.2. Using Master Documents<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.largedocs.masterdoc">¶</a></span></h3></div></div></div><p>
If you are working with a very large document, such as a book, you might
find it easier to manage the book with a master document, rather than
keeping the book in a single file. A master document enables you to
quickly apply formatting changes to a large document or to jump to each
subdocument for editing.
</p><p>
A master document is a Writer document that serves as a container for
multiple Writer files. You can maintain chapters or other subdocuments
as individual files collected in the master document. Master documents
are also useful if multiple users are working on a single document. You
can separate each user’s section of the document into subdocuments
collected in a master document, allowing multiple writers to work on
their subdocuments at the same time without fear of overwriting others'
work.
</p><div class="procedure" title="Procedure 2.1. Creating a Master Document"><a name="id426198"></a><p class="title"><b>Procedure 2.1. Creating a Master Document</b></p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">New</span>+<span class="guimenu">Master
Document</span>.
</p><p>
or
</p><p>
Open an existing document and click <span class="guimenu">File</span>+<span class="guimenu">Send</span>+<span class="guimenu">Create Master
Document</span>.
</p></li><li><p>
Select <span class="guimenu">Insert</span> in the navigator window and hold the
button.
</p></li><li><p>
Move the mouse to <span class="guimenu">File</span> and release the mouse
button.
</p></li><li><p>
Select a file to add an existing file to the <code class="literal">master
document</code>.
</p></li></ol></div><p>
To create and add a new document to the <code class="literal">master
document</code>, choose <span class="guimenu">Insert</span>+<span class="guimenu">New Document</span>. The new file opens in
another OpenOffice.org Writer window. The content of the file will be integrated
in the <code class="literal">master document</code>. To save the file as part of
the <code class="literal">master document</code>, switch back to the master, enter
the filename into the open file menu and click <span class="guimenu">OK</span>.
</p><p>
To enter some text directly into the <code class="literal">master document</code>,
select <span class="guimenu">Insert</span>+<span class="guimenu">Text</span>.
</p><p>
The OpenOffice.org help files contain more complete information about working
with master documents. Look for the topic entitled
<em class="citetitle">Using Master Documents and
Subdocuments</em>
.
</p><div class="tip"><table border="0" cellpadding="3" cellspacing="0" width="100%" summary="Tip: Styles and Templates in Master Documents"><tr class="head"><td width="32"><img alt="[Tip]" src="admon/tip.png"></td><th align="left">Styles and Templates in Master Documents</th></tr><tr><td colspan="2" align="left" valign="top"><p>
The styles from all of your subdocuments are imported into the master
document. To ensure that formatting is consistent throughout your
master document, you should use the same template for each subdocument.
Doing so is not mandatory. However, if subdocuments are formatted
differently, you might need to do some reformatting to successfully
bring subdocuments into the master document without creating
inconsistencies. For example, if two documents imported into your
master document include different styles with the same name, the master
document will use the formatting specified for that style in the first
document you import.
</p></td></tr></table></div></div></div><div class="sect1" title="2.6. Using Writer as an HTML Editor"><div class="titlepage"><div><div><h2 class="title" style="clear: both"><a name="sec.oo.writer.html"></a>2.6. Using Writer as an HTML Editor<span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#sec.oo.writer.html">¶</a></span></h2></div></div></div><p>
In addition to being a full-featured word processor, Writer also
functions as an HTML editor. Writer includes HTML tags that can be
applied as you would any other style in a Writer document. You can view
the document as it will appear online, or you can directly edit the HTML
code.
</p><div class="procedure" title="Procedure 2.2. Creating an HTML Document"><a name="pro.oo.writer.html.create"></a><p class="title"><b>Procedure 2.2. Creating an HTML Document</b><span class="permalink"><a alt="Permalink" title="Copy Permalink" href="#pro.oo.writer.html.create">¶</a></span></p><ol class="procedure" type="1"><li><p>
Click <span class="guimenu">File</span>+<span class="guimenu">New</span>+<span class="guimenu">HTML Document</span>.
</p></li><li><p>
Press <span class="keycap">F11</span> to open the <span class="guimenu">Styles and
Formatting</span> window.
</p></li><li><p>
Click the <span class="keycap">arrow</span> at the bottom of the <span class="guimenu">Styles
and Formatting</span> window.
</p></li><li><p>
Select <span class="guimenu">HTML Styles</span>.
</p></li><li><p>
Create your HTML document, using the styles to tag your text.
</p></li><li><p>
Click <span class="guimenu">File</span>+<span class="guimenu">Save As</span>.
</p></li><li><p>
Select the location where you want to save your file, name the file,
and select <span class="guimenu">HTML Document (.html)</span> from the
<span class="guimenu">Filter</span> list.
</p></li><li><p>
Click <span class="guimenu">OK</span>.
</p></li></ol></div><p>
If you prefer to edit HTML code directly, or if you want to see the HTML
code created when you edited the HTML file as a Writer document, click
<span class="guimenu">View</span>+<span class="guimenu">HTML Source</span>. In HTML Source mode, the <span class="guimenu">Formatting and
Styles</span> list is not available.
</p><p>
The first time you switch to HTML Source mode, you are prompted to save
the file as HTML, if you have not already done so.
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ACC SHELL 2018